Assistant for Board Activities

About The Metropolitan Museum Of Art

The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.

Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world.

At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity.

Respect: Engage one another with collegiality, empathy, and kindness, always.

Inclusivity: Ensure that all are and feel welcome and valued.

Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission.

Excellence: Lead the cultural world in quality and expertise—and inspire curiosity and creativity.

Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

The Assistant for Board Activities assists the Administrator for Board Activities with all Board-related work and in other administrative functions. This person will be responsible for assisting with the preparation and follow up for all Board of Trustees meetings, Board Committee meetings, and Task Force meetings including scheduling meetings, tracking attendance, drafting correspondence and meeting minutes, maintaining various lists to assist research projects, answering phone and email inquiries, managing calendars, and other various administrative duties.

Please provide a cover letter with your application.

PRIMARY RESPONSIBILITIES & DUTIES:

• Assist the Administrator for Board Activities in all Board-related work
• Help coordinate and maintain the fiscal year schedule of the meetings for the Board of Trustees, Board Committees, Task Forces, and Visiting Committees with multiple departments and key persons
• Serve as primary liaison for the members of the Board of Trustees for all Board-related matters and inquiries
• Schedule prep meetings and other appointments for the Museum’s Co-Chairs of the Board and Trustees as necessary
• Draft minutes for Board of Trustees and Executive Committee meetings
• Draft and send correspondence to the Board of Trustees, including invitations to meetings, memos confirming Board work, and letters from the Director, General Counsel, and Co-Chairs of the Board, as necessary
• Draft invitations and rotate-off letters for the Museum’s Visiting Committees and maintain records of Visiting Committee membership
• Maintain and distribute the Trustee Address and Photo Directories to Trustees and key staff who work with Trustees
• Maintain various lists including the current Trustees, Board Committees, Trustee Task Forces, Visiting Committees, and email blocs.
• Maintain Trustee attendance files and produce the annual Trustee attendance reports which assist the work of the Nominating and Governance Committee
• Manage and maintain the Museum’s electronic materials system, Diligent Boards, including distributing meeting materials, creating new accounts, handling access and permissions, and providing technological support to staff, assistants, and Trustees
• Assists with set-up and break-down for Board of Trustees and Board Committee meetings including charging and setting up iPads to display meeting materials and assisting with media dry runs
• Help maintain digital Trustee files
• Administer the annual ethics questionnaire for Trustees, staff, and advisors via Microsoft Forms and prepares results for outside auditors
• Coordinate the archival process of Board materials and other Counsel’s files and maintain the database for the record
• Assist with special projects, including surveys for government and other organizations and research to support Museum initiatives
• Other Counsel's Office related duties (such as mail, filing, answering phones, and coverage for attorneys when other assistants are out)
• Other duties as assigned
  
  
  

REQUIREMENTS & QUALIFICATIONS:

• Bachelor's Degree, required
• Knowledge of Zoom, Adobe Acrobat Pro, Microsoft Word, Excel, Outlook, PowerPoint, Teams, and Forms required
• Knowledge of TMS and Adobe InDesign preferred
• Previous work experience in an administrative environment, required
• Able to communicate effectively both verbally and in written form, required
• Detail-oriented and very organized, required
• Able to work as a member of a team as well as independently, required
• Experience with specific board affairs administrative functions preferred
  
  
  

COMPENSATION RANGE:

• Pay Range: $34 - $36/hourly
• The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.
  
  
  

Location Requirements

At time of employment, employees are expected to be located within commuting distance of the Museum. “Commuting distance” means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the “Tri-state and PA” areas), and be able to commute to and from the Museum in a single day.

Benefits Offerings

The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status.

• Medical, dental, vision and life insurance
• 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
• Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
• Long-term disability coverage
• Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
• Commuter benefits (pre-tax income for parking or mass transit expenses)
• Free financial-planning services
• Financial assistance for relevant coursework, seminars, and training programs
• 25% discount for staff in Museum shops
• A subsidized staff cafeteria
• Access to the Museums Council pass, which grants free admission to various museums and cultural institutions
  
  
  

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact benefits@metmuseum.org.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.