What are the responsibilities and job description for the Front Office Assistant position at The Mice Groups, Inc.?
Job Title: Temporary Office Assistant
Location: San Francisco, CA
Duration: 2 weeks
Job Type: W2, On-site
About the Role:
The Temporary Office Assistant will play a key role in maintaining a welcoming and efficient office environment.
Responsibilities:
- Workplace Management: Ensure the SF office adheres to all office-related responsibilities, policies, and guidelines.
- Reception Duties: Sit in the reception area, answer doors, and buzz in visitors as needed.
- Office Environment: Maintain a tidy and welcoming environment for employees and guests.
- Supply Management: Order and stock office, kitchen, and food supplies for the week.
- Visitor Assistance: Assist with visitors, onsite meetings, and team events.
- Badge Management: Help maintain and issue employee badges.
- Employee Support: Provide general support to employees on office-related questions through various channels.
- Team Collaboration: Stay connected with the broader People team, specifically IT and Facilities.
- Greeting and Procedures: Greet all employees and visitors, complete COVID procedures if required, and assist with general office-related questions or concerns.
About You:
- Previous experience in a receptionist, office manager, or administrative assistant role, partnering with all levels of the organization.
- A keen sense of organization, office aesthetics, and a drive to provide a calming and pleasant working environment.
- Excellent communicator and listener with a balanced approach, adept at building trust and promoting inclusivity.
- Highly accountable and organized, skilled at process and project management, able to handle multiple initiatives and prioritize as needs change.
You possess a growth mindset, with a desire to learn, improve, and help others do the same.
