Demo

Part-Time Office Assistant

The Midtown Group
Washington, DC Part Time
POSTED ON 1/22/2025
AVAILABLE BEFORE 4/21/2025

Our client, a well-respected DC Based Trade Association, is seeking a Part-Time Office Assistant (15 hours / per week) to provide administrative and event / catering support to ensure efficient operation of the office. This role involves a variety of tasks, including clerical, organizational, and customer service duties. This role will expand with additional responsibilities in Finance, Operations and Human Resources for the right person!

Key Responsibilities :

  • Administrative Support :

Manage and organize office supplies, ensuring all necessary materials are stocked and ordered.

  • Answer, screen, and direct phone calls in a professional and courteous manner.
  • Respond to emails and inquiries promptly and efficiently.
  • Schedule appointments and manage calendars for team members or managers.
  • Assist with document preparation, including drafting, editing, and proofreading.
  • Maintain office filing systems, both electronic and physical, ensuring documents are easily accessible and up-to-date.
  • Clerical Tasks :
  • Assist with data entry and updating records in office management systems.

  • Process incoming and outgoing mail and packages.
  • Assist with organizing meetings and coordinating logistics (e.g., booking conference rooms, arranging refreshments).
  • Prepare reports, presentations, and spreadsheets as required.
  • Customer Service :
  • Greet and direct visitors, clients, and vendors in a professional and friendly manner.

  • Provide general information about the company or office, as needed.
  • Handle any inquiries or concerns in a courteous and timely manner.
  • General Office Management :
  • Ensure the office space is tidy and well-organized, maintaining a professional appearance.

  • Assist with basic IT troubleshooting, including managing office equipment like printers, fax machines, and computers.
  • Assist with office events and team-building activities as required.
  • Other Duties :
  • Support various departments as needed with special projects and tasks.

  • Maintain confidentiality of sensitive information and handle all tasks with discretion.
  • Skills & Qualifications :

  • Education : High school diploma or equivalent required; an associate degree or higher is a plus.
  • Experience : Previous office or administrative experience preferred but not required.
  • Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
  • Communication : Excellent written and verbal communication skills.
  • Organization : Strong organizational and multitasking abilities with attention to detail.
  • Customer Service : Friendly, professional demeanor and ability to interact effectively with clients and staff.
  • Time Management : Ability to prioritize tasks and work in a fast-paced environment.
  • Problem-Solving : Ability to address issues and find solutions quickly and efficiently.
  • The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.

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