What are the responsibilities and job description for the Recruiting Coordinator position at The Midtown Group?
One of our most prestigious transportation clients is seeking a Temporary Human Resources Coordinator in HR Shared Services, you will provide administrative support for human resource operations and full cycle employment activities, including filing, making packets, answering phones, hosting online meetings, entering data into various HRIS. You will manage confidential employment records and provide excellent customer service to employees and the public, resolving any HR questions they may have. Acts as first point of contact for HR related questions.
This position is 40 hours per week M-F, 100% onsite in Everett, WA
Job Summary
As a Human Resources Coordinator in HR Shared Services, you will provide administrative support for human resource operations and full cycle employment activities. You will manage confidential employment records and provide excellent customer service to employees and the public, resolving any HR questions they may have. Acts as first point of contact for HR related questions.
Job Duties
Support recruitment and onboarding efforts :
Schedule interviews and intake meetings
Enter data into Applicant Tracking System (ATS)
Collaborate with internal partners to extend job offers
Communicate status updates to applicants
Schedule and deliver tests for safety sensitive positions and process drug and alcohol program documents
Present at information sessions and other assigned meetings
Manage and monitor contingencies like background checks, driving records, references, drug and alcohol requirements, etc.
Acts as a panelist for candidate interviews
Administers candidate assessment process, including acting as liaison with vendor, communicating results to individuals and managing tracking and reporting requirements.
Maintain department files and process personnel records that are confidential and sensitive in nature. Processing various other HR related programs. Making information packets.
Provide customer service to employees, candidates, and the general public. Reply to any HR-related inquiries in a timely, professional, and welcoming manner. Answering phones and emails.
Perform other duties of a similar nature, as assigned.
Minimum Qualifications :
2 years of general administrative, recruiting, scheduling, or human resources related experience
2 years of experience performing highly detailed work involving sensitive or privileged information
Strong public speaking and presentation skills
Proficiency with Microsoft Office tools
An equivalent combination of education and experience to successfully perform the job duties is also accepted.
Knowledge Requirements
General office procedures, practices, and etiquette
Grammar rules
Customer service principles
Procedures for handling privileged or confidential documents
Skill Requirements
Fostering an inclusive workplace where diversity, equity and inclusion is valued and leveraged to uphold Core Values and achieve the vision and mission of the organization
Time management, multi-tasking, and adjusting to changing priorities
Data Management and organization skills
Critical Thinking. Using logic and reasoning to approach problems
Written and interpersonal communication
Public speaking and presenting
Attention to detail
Working cross-functionally
Great customer service
Exercising good judgment, to discern when to take problems to a higher authority for resolution or guidance
Proficiency with Microsoft Office tools
Preferred Skills and Knowledge
1 year of experience with an applicant tracking system or full cycle recruitment
Familiarity with iCIMS and / or PeopleSoft (Or similar ATS and HRIS systems)
Experience hosting Zoom or Teams Meetings including organizing breakout rooms and presenting information to a diverse audience
Working Conditions
100% of your work will be performed in an office environment and requires you to operate standard office equipment and keyboards. You will be required to move throughout and between different office buildings. You may also need to complete tasks in noisy environments.
The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.
