What are the responsibilities and job description for the Shipping and Receiving Associate position at The Millennium Group?
Key Responsibilities:
Job Purpose / Mandate
We are looking for a strong candidate to join our Facilities team. This position would be responsible for all shipping & receiving and mailroom functions for our client. The position is also part of our facilities team and would assist with facilities tasks as needed.
Specific Duties and Responsibilities
* Responsible for receiving, sorting, and distributing incoming mail (e.g., letters, parcels, U.S. Postal, and interdepartmental) to appropriate recipients and departments.
* Make timely collection of outgoing mail. Prepare and process outbound courier shipments using computer or service provider's equipment.
* Track and maintain records and logs of mailing.
* Perform accurate data entry as needed.
* Responsible for inventory control of mail and shipping supplies.
* Pick up and deliver supplies to designated locations as needed for mailing projects.
* Check and maintain each printer room daily:
o Discard old/unwanted print-outs by dropping in shred bins
o Refill paper trays
o Straighten out and restock office supplies, if needed
o Report if reams of paper and printer toner are out of stock or running low
o Check used battery containers; if full, process for shipping use batteries to vendor
o Check shred bins; if full then empty into bigger bin if needed.
* Check all conference room clocks for correct time 2x a year (Daylight Savings Time adjustments).
* Wipe down/dust printer in each printer room on a weekly basis.
* Assist Facilities Specialist with the following tasks, on as-needed basis:
o Conference room and event set-ups.
o New hire desk set-ups.
o Installation of whiteboards, keyboard trays, computer monitor holders.
* Process Facilities work orders
* Other duties as assigned.
Qualifications:
* High School diploma.
* 2 years of shipping & receiving or mailroom experience preferred.
* Knowledge and experience of international shipping a plus.
* At least 1 year of customer service experience.
* Facilities experience a plus.
* Strong mechanical aptitude (helpful, not required).
* Must be customer focused and display a professional demeanor.
* Experience working with a laptop and iPad and ability to learn how to use new software tools.
* Communicate effectively both orally and writing.
* Ability to maintain detailed and accurate inventory reports.
* Ability to carry out assigned tasks and projects to their completion with minimal supervision.
* Ability to identify and solve routine problems as they occur.
* Physical demands and requirements of this position include standing, a considerable amount of walking, regular lifting, occasional heavy lifting.
