Special Events Closer

Description

TITLE: Special Events Closer

DEPARTMENT: Special Events

REPORTS TO: Director of Special Events

FLSA STATUS: Non-Exempt Please apply on http://www.mintmuseum.org/careers/ Position Summary: Under limited supervision, the Special Events Closer will work with clients, volunteers, and Mint staff to assist implementation, logistics and closure of Special Events at Mint Museum Uptown and Mint Museum Randolph. Special Events include weddings, birthday celebrations, corporate dinners, internal/affiliate group functions, etc. The Special Events Closer is responsible for upholding the museum’s policies and procedures for all events.

DUTIES AND RESPONSIBILITIES – ESSENTIAL FUNCTIONS

• Communicate with the Special Events Department regarding the logistics for assigned events. This could include phone calls, in person meetings, and email correspondence.

• Build, distribute, maintain, and break down all bar carts used during this event. Bars can include soda, beer, wine, champagne, and/or liquor. ABC of North Carolina rules are heavily enforced.

• Prepare backup alcohol inventory for replenishing throughout the night.

• Act as the event client’s main point of contact regarding the venue.

• Work closely with housekeeping staff and security guards to guarantee that events run smoothly.

• Assist in supervising the work of catering teams and kitchen facilities.

• Complete the mandatory catering check out list with the Lead Server before leaving the building.

• Ensure that all vendors have left the venue in acceptable shape prior to leaving the building.

• Enforce all museum policies and procedures during the events.

Qualifications

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

EDUCATION: Bachelor’s level degree (or higher) is preferred. Alternative degrees, credentials and/or experience may be considered for candidates that possess desired qualities and abilities.

PROFESSIONAL EXPERIENCE: Qualified candidates will have professional or leadership experience within the Special Events Industry for at least 1 years. This includes, but is not limited to, employment or internship experience at an events venue, with a catering company, planning events for a club or organization, working for an event vendor, or similar experiences.

KNOWLEDGE/SKILLS/ABILITIES: Experience working with large groups of people, alcohol preparation, catering teams, in a fast-paced environment. Must be able to lift 30-pound boxes to waist height. Must be at least 21 years of age. Rev. 6/8/2021 SUPERVISORY RESPONSIBILITIES: Supervises catering teams, vendors, event guests, bar inventory, guest alcohol consumption. Works closely with the security and housekeeping teams. WORKING CONDITIONS: All shifts will be during events on nights and weekends, with potential for holiday weekends. The majority of time will be spent standing. Reliable transportation must be provided – depending on public transit is not ideal, as shifts can go later than public transit is available.

DESIRABLE QUALIFICATIONS AND FUNCTIONS: Top candidates will be highly experienced with Special Events functions. Excellent communication skills, time management, and project management skills are ideal. The candidate should be self-motivated, well organized, detail oriented, and able to effectively work independently and with a team. They should possess the ability to build/maintain relationships and foster collaboration with staff, external donors, partners, Board, and volunteers.

ADDITIONAL EDUCATION, CERTIFICATION OR PROFESSIONAL DESIGNATIONS: Experience in a museum setting a plus.

DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The Mint Museum of Art reserves the discretion to change this job description at any time.

ABOUT THE MUSEUM: As the oldest art museum in North Carolina, with one of the largest collections in the southeast, The Mint Museum offers its visitors inspiring and transformative experiences through art from around the world via innovative collections, groundbreaking exhibitions, and riveting educational programs. The Mint Museum is a non-profit visual arts institution comprised of two dynamic facilities: Mint Museum Uptown and Mint Museum Randolph. Located in what was the original branch of the United States Mint, Mint Museum Randolph opened in 1936 in Charlotte’s Eastover neighborhood as the state’s first art museum. Today, in a beautiful park setting, intimate galleries invite visitors to engage with the art of the ancient Americas, ceramics and decorative arts, fashion, European art, and African art, among other collections. Resources include a reference library with over 18,000 volumes, a theater featuring lectures and performances, and a museum shop offering merchandise that complements both the permanent collection and special exhibitions. Mint Museum Uptown houses the internationally renowned Craft Design collection, as well as outstanding collections of American, contemporary, and European art. Designed by Machado and Silvetti Associates of Boston, the five-story, 145,000-square-foot facility combines inspiring architecture with cutting-edge exhibitions to provide visitors with unparalleled educational and cultural experiences. Located in the heart of Charlotte’s burgeoning center city, Mint Museum Uptown is an integral part of the Levine Center for the Arts, a cultural campus that included the Bechtler Museum of Modern Art, the Harvey B. Gantt Center for African-American Arts and Cultures, the Knight Theater, and the Duke Energy Center. Mint Museum Uptown also features a wide range of visitor amenities, including the 240-seat James B. Duke Auditorium, the Lewis Family Gallery, art studios, a restaurant, and a museum shop. For more information, visit www.mintmuseum.org.