What are the responsibilities and job description for the Surgical Scheduling Coord position at The Miriam Hospital?
The Surgical Scheduling Coordinator reports to the Surgical Services Business Manager performing a variety of surgical scheduling duties with multiple hospital operating rooms medical admissions and pre-admission testing (PAT).
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Demonstrates competency individually and as part of the team in performing surgical coordinating duties. Demonstrates discretion when interacting with patients.
Coordinates and schedules elective and urgent surgeries for the physician practice according to guidelines established by the hospital(s).
Utilizes surgical block time whenever possible. Releases assigned blocks when requested by physician or may request surgical time outside of block time.
Coordinates surgical assist cases.
Responds to questions regarding the physician�s operating (OR) schedule; communicates hospital policies and procedures to physician offices . . Communicates any schedule changes with the OR PAT and Physician office.
Uses designated computer software and forms to schedule all surgical cases to be performed.
Collaborates with hospital surgical services hospital financial counselors and hospital admissions office.
Schedules appointments and testing within established guidelines including: pre-admission testing
Check office and surgery schedule daily.
Monitors physician privileges to ensure that admitting privileges are current.
Attends and participates in staff meetings.
Maintains quality assurance safety environmental and infection control in accordance with established hospital department policies procedures and objectives.
Performs other related duties as assigned.
BASIC KNOWLEDGE:
High school diploma or equivalent required. Associate�s degree preferred in Secretarial Sciences or related field. Proficient personal computer skills.
Must demonstrate excellent written and oral communication skills as well as effective prioritization and organizational skills.
Knowledge of medical terminology.
Demonstrates knowledge and skills necessary to provide care to patients throughout the life span with consideration of aging processes human development stages and sensitivity to cultural diversity in each step of the care process.
EXPERIENCE:
Minimum of 3 years experience as a surgical scheduler in a physician�s office. Familiarity with medical office procedures terminology and surgical scheduling preferred. Experience should demonstrate effective organizational leadership and communications skills and willingness to function as resource to the practice staff.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
Healthcare environment such as acute care hospitals physician offices and ancillary healthcare enterprises. Works with medical equipment and has direct patient contact. Any potential hazards are minimized by adherence to established safety procedures and precautions including use safety equipment and protective clothing.
INDEPENDENT ACTION
Incumbent functions independently within broad scope of practice and hospital policies and practices. Generally refers specific problems to supervisor where clarification of departmental policies and procedures may be required.
SUPERVISORY RESPONSIBILITY:
None.
