What are the responsibilities and job description for the Executive Assistant position at The MITRE Corporation?
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Department Summary :
MITRE is seeking an Executive Assistant (EA) who will be responsible for supporting the Senior Vice President of the Legal, External Affairs and Outreach Sector. The Executive Assistant will execute all operational and administrative functions of the office while maintaining the highest level of personal and professional standards and conduct. A successful candidate will have demonstrated recent experience providing executive administrative support for one or more executives or senior leadership within a large organization.
The location for this position is in McLean, VA.
Roles & Responsibilities :
In this dynamic, fast-paced role, your key responsibilities as a partner to the Officer, and EA team include :
- Learn and understand the SVP's goals and priorities to anticipate their requirements and work effectively and efficiently as a strategic partner.
- Manage and own the officer's daily schedule, calendar, and email. Prioritize requirements and effectively manage complex demands while providing high confidentiality, poise, initiative, and tact. Arrange appointments on the Officer's schedule.
- Maintain consistent professionalism and diplomacy while working closely, often under time constraints, with highly confidential information and a diverse group of executives / officers, internal and external customers, managers, and support teams. Expected to greet visitors.
- Plan, coordinate, and support a variety of meetings and presentations, including arranging venues, room configurations, catering, preparing agendas, note-taking, assembling, and printing meeting materials, identifying audio-visual needs, etc. Follow up on the status of assignments.
- Prepare and produce communications on behalf of the Officer as well as materials, including schedules, meeting read-ahead material, and supporting materials as needed.
- Receive, screen, direct, and at times respond to incoming communications and inquiries, including phone calls, visitors, emails, and mail.
- Collect, record, sort, and file records and business documents according to company security procedures.
- Represent the Officer and their respective organizations professionally.
- Collaborate with the entire Executive Administration team, to ensure that coverage is secured as necessary and that executive administrative support is provided for all executives during business hours.
- Arrange for all travel in support of the Officer, including preparing itineraries and ensuring all compliance processes are followed.
- Place orders for necessary supplies, track business-related expenses, and prepare and promptly process expense reports on behalf of the SVP, Operations and Outreach, and Chief Legal Officer.
- Be available on an as-needed basis when the Officer is traveling and be proactive in managing travel scheduling changes.
- Must demonstrate emotional intelligence and respect when partnering with various stakeholders.
- Demonstrate strong self-organization and time management skills, with considerable emphasis on self-initiation, independent decision-making, accuracy, adaptability, decisiveness, and follow-through on a broad range of administrative support tasks.
- Implement existing administrative standards, policies, and practices for the organization.
Basic Qualifications :
Preferred Qualifications :
This requisition requires the candidate to have a minimum of the following clearance(s) :
None
This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s) :
None
Work Location Type : Onsite
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