Adminstrative Sales Assistant

Summary/Objective

• The Administrative Sales Assistant performs a variety of business development and administrative tasks in direct support of the smooth operation and growth of the branch. The position reports directly to the Director of Operations.

Required Education and Experience

• A high school diploma or GED, college preferred
• Proven experience as an office assistant or office manager.

Essential Functions

Essential Functions of the Administrative Sales Assistant position include but are not limited to:

• Business Development- Maintains existing relationships and make outbound calls to prospective new businesses. Expect 6 hours on the phone each day.
• Create and update records within company systems (i.e. NetSuite, Encircle, Dropbox, etc.) ensuring accuracy and validity of information.
• Organize office and assist associates in ways that optimize procedures, processes, and performance.
• Schedule and plan client appointments.
• Monitor level of supplies and handle shortages.
• Organize travel by booking accommodation and reservation needs as required.
• Answer phones, answer customer questions, direct calls to appropriate individuals, and prepare messages.
• Prepare contracts, forms, and reports according to written or verbal instructions.
• Manage calendars and schedule appointments.
• Perform other related duties as assigned.

Competencies / Proficiencies:

• Experience as an office assistant or in a related field.
• Knowledge of “back-office” computer systems (ERP software).
• Working knowledge of office equipment including phone and software systems.
• Thorough understanding of office management procedures
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Analytical abilities and aptitude in problem-solving.
• Warm personality with excellent written and verbal communication skills

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Position Type/Expected Hours of Work

This is an hourly position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Alternate work schedules will be required on an as-needed basis.

Travel

Not Required

Compensation Range

Hourly wage is $18.00 to $22.00 per hour based upon experience plus incentive compensation

Supervision

This position has supervisory responsibilities.

Work Environment

Office setting

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times