What are the responsibilities and job description for the Administrative Assistant position at The Mom Project?
A partner of The Mom Project in the automotive industry is seeking a contract Administrative Assistant to help support their business needs.
This role is hybrid in Warren, MI and will be expected to work on-site 3x/week.
The Role
This administrative assistant provides administrative support to the Global Program Management - Manufacturing Engineering Organization. Work includes tasks such as presentation creation, travel arrangements, calendaring, and scheduling. This position requires a high degree of discretion, accuracy and coordination.
Responsibilities
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
This role is hybrid in Warren, MI and will be expected to work on-site 3x/week.
The Role
This administrative assistant provides administrative support to the Global Program Management - Manufacturing Engineering Organization. Work includes tasks such as presentation creation, travel arrangements, calendaring, and scheduling. This position requires a high degree of discretion, accuracy and coordination.
Responsibilities
- Assignments are broad, complex and multifaceted in nature
- May include responsibilities that extend to external customers – degree of internal vs external impact
- Provide solutions to non-routine problems of a more moderate scope and complexity
- Conserve manager's time by assuming administrative details
- Coordinate a system for handling office routine
- Expedite handling of correspondence, global mail requests and phone calls Prepare written reports, correspondence etc.
- Capture and analyze routine data
- Maintain regular contact with others outside the work group
- Complete various assignments as requested with minimal direction
- Maintain records, confidential files and GM specific reports
- Schedule complex meetings and maintain multiple calendars
- Continuously look for ways to improve efficiencies of day-to-day tasks
- Support travel arrangements, Visa, Passport and associated expenses
- Invoicing for department related purchases
- IT / Cell phone / Phone / Teams assistance
- Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
- Make decisions regarding the distribution/flow of information and work
- 5-7 years executive administration experience, preferred
- Positivity
- Independent thinking, adaptability, judgment and problem solving
- Calendaring
- Experience working with Senior Management or Executives in an administrative capacity
- Proven planning and organizational skills
- Problem-solving ability including independent judgment and decision-making skills
- Meeting set up and facilitation
- Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, internet, Outlook, and knowledge of SharePoint
- Appropriate use of grammar, spelling and punctuation
- Highly proficient verbal and written communication skills
- Confidence to take initiative and work independently
- Two-year degree or professional certification in related field or equivalent work experience required
- Monday - Friday, 40 hours/week
- Hybrid - on-site 3x/week in our customer's Warren, MI office
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
