Bookkeeper/Office Manager

Job Title: Bookkeeper / Office Manager

Reports To: President

Position Summary: Manages a variety of general office and financial activities by performing the following duties personally or through subordinate supervisors. Essential duties and responsibilities include the following. Other duties may be assigned.

Bookkeeping

• Manage all bookkeeping functions including Accounts Payable, Accounts Receivable, and Payroll.
• Client setup and account maintenance. Compile invoices using task/job costing and percentage complete practices.
• Process incoming payments via mail, wire transfer, ACH. Assure timely collection of monies due to corporation.
• Maintain the Fixed Asset and associated depreciation schedules.
• Prepare general ledger entries and maintain Chart of Accounts, records and files; reconciling accounts.
• Preparation of monthly, quarterly, and annual financial reports, and tax documents (Tax calculations, Sales/Use Tax).
• Month-end and yearly closure of accounting software.
• Maintain accounting files in a neat and orderly manner.
• Assist off-site Accountant in preparing federal and state taxes and reports.
• Provide the President with insights, recommendations as needed.
  
  

Administration

• Office reception including answering phones, forwarding calls, checking for messages, mail distribution, greeting of customers and vendors.
• Process new hires and ensure compliance with new hire reporting requirements.
• Maintain personnel files in a neat and orderly manner.
• Monitor employee benefits, including administration of plans as needed.
• Ensure the inventory of office supplies and printed materials is maintained.
• Maintain business insurance policies, track dates of renewal and request certificates of insurance.
• Make travel arrangements as required.
  
  

Skills/Requirements

• Bachelor’s degree in a related field or equivalent experience required.
• Proficient in QuickBooks Online, Google Business Suite, and Database Entry.
• Minimum of 3 years QuickBooks Online experience preferred.
• Experience managing the annual budget process.
• Demonstrates integrity and honesty, to present accurate and appropriate information, and to exercise excellent judgment in regard to confidential information.
• Outstanding interpersonal and communication skills, both oral and written.
• Highly organized and able to multi-task.
• Efficient in an environment with evolving priorities.
• Works well independently as well as with a team.
  
  

Compensation & Benefits

• $30 to $35 per hour commensurate with experience.
• This is a 32-40 per week position. Flexibility is an option.
• Paid Personal Time Off plus Holidays ( /- 4 weeks total).
• Health Insurance coverage.
• Retirement plan with company match.