Executive Assistant (Hybrid - Mountain View, CA)

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking a Executive Assistant on a contract basis to support our customer’s business needs. This role will be supporting 3 DIRs other EA team members indirectly. This role is a hybrid setup (3 days onsite and 2 days remote in Mountain View, CA)

Responsibilities

• Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public.
• Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
• Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.
• Handles confidential information and communications.
• Full comprehension of company's operation and procedures.
• May also be responsible for training and supervising lower level clerical staff.
• Uses discretion and judgement and knowledge of organization to facilitate the executive's activities.
  
  

Qualifications

• Minimum of 3 years working at the Executive administrative level, effectively supporting multiple leaders at one time
• Advanced Outlook calendar management is critical
• Expert level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Docs (Slides, Excel and Word), Box skills Strong organization, project management and problem-solving skills
• Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency
• Friendly and professional demeanor, with a “can do” attitude
• Ability to act quickly from one task to another, seamlessly and professionally
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment with limited supervision
• Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
• Ability to identify business issues and coordinate an appropriate response with the key stakeholders
• Proven experience working in a fast-pace environment while providing superior service level
  
  

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits: Medical, Dental, and 401k (no match)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.