Executive Assistant

Our Customer is a consumer financial services company headquartered in Connecticut. The company offers consumer financing products, including credit, promotional financing and loyalty programs, installment lending to industries, and FDIC-insured consumer savings products through the consumer bank, its wholly owned online bank subsidiary.

We are looking for an Executive Assistant/Office Manager on a contract basis to help support our Customer's business needs. This role is hybrid (onsite 3 days a week) in Charlotte, NC. There is flexibility for onsite days, but the team will like them to be on site Wednesday for connection days and when leadership is in town. This contract is 6-12 months long with potential to extend.

Executive Assistant/Office Manager role you will provide administrative support services to the Senior Vice President Home & Auto Commercial and Integration Leader and senior leadership team members. You will also be responsible for maintaining the day-to-day operations of the Uptown Charlotte facility and ensuring resources and supplies are maintained. The ideal candidate must have strong organizational, communication skills, and demonstrate a proactive approach to problem-solving and thriving in a fast-paced environment.

What You'll Do

• Proactively support the SVP Home & Auto Commercial & Integration Leader and team by independently handling all assigned duties, taking direction from and balancing needs of staff members. Facility/office management: ensuring the office is well maintained by engaging facilities, equipment and supplies, coordinating repairs and maintenance services?
• Interact with employees, clients, vendors and stakeholders in a professional and efficient manner.
• Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email) and Concur for T&E.
• Planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts)
• Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
• Process invoices and ensure timely vendor payments
• Coordinate compilation of large power point presentations, providing revision and editing and supporting the ongoing agendas and time allocations for presenters
• Ensure documents are posted accurately and timely in preparation for meetings/conference calls
• Maintain calendar for staff and department activities.
• Assist in prioritization of items.
• Perform other duties and/or special projects as assigned
• Coordinate Business Events (i.e. onsite meetings, connection days for employees, conferences, business dinners, client meetings, offsite meetings, etc.); handle all logistical details including participant travel, meal/menu organization?
  
  

Qualifications/Requirements

• Minimum of 3 years Executive level secretarial/administrative experience. Requires professional experience in working with senior level executives within and outside the company as well as with clients, vendors, visitors, and other dignitaries
• Minimum of 2 years’ experience preparing PowerPoint presentations with varying levels of complexity, and advanced usage of Microsoft Office
• Minimum 1 year office/facility operations management. (overall facility maintenance/general support)
• Minimum of 2 years’ experience of utilizing advanced meeting tools, such as Teams, multi-person/multi-site Video Conferencing, Collaboration tools (e.g. Share Point), etc.
  
  

Preferred

• Energetic professional that doesn’t mind wearing multiple hats
• Proactive approach: anticipate the Executive and office needs ahead of time when possible
• Experience handling a wide range of administrative and executive support related tasks
• Clear, concise and articulate communication skills (verbal & written)
• Efficient in prioritizing high volume of assignments
• Exceptional follow-up and follow through skills
• Detail-oriented and proven organizational skills
• Ability to multi-task, work well under pressure and prioritize responsibilities required
• Experience working in a non-structured, fast-paced, challenging and ever-changing work environment
• Strong interpersonal skills; able to interact with all levels of the organization
  
  

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Perks are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Health Benefits: Medical, Dental, Vision, Life (including spouse & child), 401k, STD/LTD, AD&D, and Commuter Benefits program.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.