What are the responsibilities and job description for the Personal Assistant HYBRID - Madison, WI position at The Mom Project?
Our Client is a growing hospitality group that manages unique and innovative brands. Established with the goal of creating exceptional dining and event experiences, we pride ourselves on innovative cuisine, impeccable service, and thoughtful organization.
About The Role
We are seeking a highly organized and proactive Personal Assistant & Operations Coordinator to help manage the day-to-day operations of our dynamic brands. This role is perfect for someone with a knack for keeping things running smoothly, from scheduling and organizing to supporting social media efforts and internal projects.
If you're a multitasker with a creative flair and enjoy working in a collaborative environment, we’d love to hear from you!
Key Responsibilities
About The Role
We are seeking a highly organized and proactive Personal Assistant & Operations Coordinator to help manage the day-to-day operations of our dynamic brands. This role is perfect for someone with a knack for keeping things running smoothly, from scheduling and organizing to supporting social media efforts and internal projects.
If you're a multitasker with a creative flair and enjoy working in a collaborative environment, we’d love to hear from you!
Key Responsibilities
- Manage and maintain the executive calendar, including meetings, events, and deadlines.
- Assist with planning, scheduling, and posting social media content across platforms for all brands.
- Support organizational systems, operational tasks, and logistics across various ventures.
- Handle correspondence, file management, and research tasks to support the company’s growth.
- Help with event coordination tasks, including vendor communication and timelines.
- Collaborate with the team to streamline operations and support the consolidation of brands under Lavender Haze Hospitality.
- Proven experience as a personal assistant, operations coordinator, or in a similar role.
- Exceptional organizational and time-management skills.
- Proficiency in calendar management and social media tools (e.g., Google Calendar, Hootsuite).
- Excellent communication skills (written and verbal).
- Ability to work independently in a fast-paced environment.
- Hospitality, event management, or creative industry experience is a plus but not required.
- Knowledge of food and food service
- Wedding planning experience extremely preferred
- Must be local to come into the office to attend adhoc meetings as needed (during business hours).
- Organizational skills to field 40-60 emails a day from coordinators and clients.
- Flexible schedule to support work-life balance.
- Opportunities for professional development and growth.
- Be part of a supportive and innovative company culture.
- Gain hands-on experience in the hospitality and event management industry.
- Discounts or perks related to our brands, such as catered events or product samples.
