What are the responsibilities and job description for the VIP Personal Assistant position at The Moorings Park Institute Incorporated?
Moorings Park is looking for an on-call VIP Personal Assistant. The VIP Personal Assistant will provide personal support and home management services under the direction of the Clinical Supervisor.
Contributions:
- Performs secretarial/clerical duties such as organizing files, bills, mail & assists with answering correspondence.
- Maintains client’s/family agendas.
- Coordinates social engagements including monitoring activities & events, assisting with planning celebrations/holiday events, also arranging & participating in hobbies & sporting events.
- Coordinates travel plans by researching and completing travel bookings, assisting with packing/coordinating luggage, coordinating check in and transportation to and from airport, and guiding through security check point if needed.
- Coordinates relocation and moves through contacting moving companies, downsizing and home staging, meeting with movers, handling donations, packing, cleaning and sorting through household items, communicating with family members at a distance and shipping items to various geographical locations if needed, unpacking/organizing, and offering limited design assistance.
- Provides assistance with holiday planning, including decorating, shopping, wrapping and shipping gifts as well as planning holiday events.
- Provides computer & technology support by assisting with web/internet searches, email & communication, cell phones & research.
- Provides pet care assistance.
- Works with confidential data, of which disclosure would be contrary to the best interest of the resident, the facility, and professional ethics. Actively promotes client confidentiality and rights. Works in compliance with all HIPAA regulations and standards.
Job Requirements:
- Excellent oral and written communication skills in the English language required
- During emergencies or natural disasters may be required to be on duty for the duration of the disaster.
- Highschool diploma or equivalent
- A current Florida driver’s license, clean driving record and proof of insurance are required.
- Reliable transportation required to and from work. May have to use own vehicle to travel to client’s homes off campus.
- Previous Experience as Concierge, Personal Assistant or House Manager Preferred.
Moorings Park ® Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best® workplaces through a culture of compassionate care for both our residents and our partners.
Simply the Best Benefits for our partners include:
- FREE health and dental insurance
- FREE Telemedicine for medical and behavioral health
- Vision insurance, company paid life insurance and short-term disability.
- Generous PTO program
- HSA with employer contribution
- Retirement plan with employer match
- Tuition reimbursement program
- Wellness program with free access to on-site gym
- Corporate discounts
- Employee assistance program
- Caring executive leadership
