Project Administrator

General
The Project Administrator is responsible for the project billing process including project set up and maintenance, suppliers/subcontractors invoice processing, customer billing, and other job maintenance/reporting as necessary. This position will assist the accounting department and the Project Managers with timely and accurate reporting and billing.

*Experience in the construction industry and/or accounting is preferred as well as a familiarity with accounting software and AP/AR.

Duties & Responsibilities

• Assist with set-up of field offices
• Assist with closeout organization of files
• Attend kick off meetings, go over Sharefile access, pay app procedures, mailing procedures, meet with subcontractors
• Review and track subcontractor insurance and compliance documentation
• Responsible for transmittal and distribution of signed CC02s, budget transfers, change orders, joint check agreements, requests for checks
• Edit/file/send letters: contract status letters, instruction letters, schedule updates
• Upload monthly Owner Reports
• Update Lien Waiver Information when documents are received
• Prep checks to be mailed; mail or drop off to subcontractors
• Follow up with subcontractors for missing documents
• Responsible for picking up and delivering mail to jobsites
• Enter invoices into Viewpoint
• Assist Project Managers with Change Orders if needed
• Responsible for setting up, uploading, and maintaining job files in Sharefile
• Ensure all subcontracts and applications for payment are executed in a timely manner.
• Follow up with PMs for Pay Requisitions
• Update insurance information on logs when new Insurance Certificates are received and file with Main Office
• Make copies and file as requested
• Distribute internal mail to the appropriate parties

Skills & Qualifications
Experience in the construction industry and a knowledge of accounting is preferred but not required. Must have excellent organizational skills, be detail-oriented, and comfortable with computer operations. Familiarity with Viewpoint software is highly desired.

Affirmative Action/Equal Opportunity Employer

Benefit Conditions:

• Waiting period may apply

This Job Is:

• A job for which military experienced candidates are encouraged to apply

Work Remotely

• No

Job Type: Full-time

Pay: From $56,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Have you ever worked with the software "Viewpoint"?
• How many years of experience do you have in commercial construction accounting?

Ability to Relocate:

• Martin County, FL: Relocate before starting work (Required)

Work Location: In person

Salary : $56,000