What are the responsibilities and job description for the Project Administrator position at The Morganti Group, Inc.?
General
The Project Administrator is responsible for the project billing process including project set up and maintenance, suppliers/subcontractors invoice processing, customer billing, and other job maintenance/reporting as necessary. This position will assist the accounting department and the Project Managers with timely and accurate reporting and billing.
*Experience in the construction industry and/or accounting is preferred as well as a familiarity with accounting software and AP/AR.
Duties & Responsibilities
- Assist with set-up of field offices
- Assist with closeout organization of files
- Attend kick off meetings, go over Sharefile access, pay app procedures, mailing procedures, meet with subcontractors
- Review and track subcontractor insurance and compliance documentation
- Responsible for transmittal and distribution of signed CC02s, budget transfers, change orders, joint check agreements, requests for checks
- Edit/file/send letters: contract status letters, instruction letters, schedule updates
- Upload monthly Owner Reports
- Update Lien Waiver Information when documents are received
- Prep checks to be mailed; mail or drop off to subcontractors
- Follow up with subcontractors for missing documents
- Responsible for picking up and delivering mail to jobsites
- Enter invoices into Viewpoint
- Assist Project Managers with Change Orders if needed
- Responsible for setting up, uploading, and maintaining job files in Sharefile
- Ensure all subcontracts and applications for payment are executed in a timely manner.
- Follow up with PMs for Pay Requisitions
- Update insurance information on logs when new Insurance Certificates are received and file with Main Office
- Make copies and file as requested
- Distribute internal mail to the appropriate parties
Skills & Qualifications
Experience in the construction industry and a knowledge of accounting is preferred but not required. Must have excellent organizational skills, be detail-oriented, and comfortable with computer operations. Familiarity with Viewpoint software is highly desired.
Affirmative Action/Equal Opportunity Employer
Benefit Conditions:
- Waiting period may apply
This Job Is:
- A job for which military experienced candidates are encouraged to apply
Work Remotely
- No
Job Type: Full-time
Pay: From $56,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Have you ever worked with the software "Viewpoint"?
- How many years of experience do you have in commercial construction accounting?
Ability to Relocate:
- Palm Beach County, FL: Relocate before starting work (Required)
Work Location: In person
Salary : $56,000
