What are the responsibilities and job description for the Legal Assistant position at The Mortgage Law Firm PLLC?
Description:
SUMMARY: The Legal Assistant will play a critical role in supporting the attorney staff at The Mortgage Law Firm, focusing on the various stages of the Oklahoma foreclosure process from petition filing through property sale and subsequent eviction proceedings. Responsibilities include case management, light legal research, and extensive document preparation. This role provides general support to all attorneys, ensuring efficient progression of cases and adherence to legal protocols.
DUTIES AND RESPONSIBILITIES:
- Assist attorneys in the preparation and filing of legal documents, including pleadings, motions, and orders.
- Maintain case files ensuring that all relevant materials are organized and easily accessible.
- Coordinate and schedule appointments, meetings, and court dates, communicating necessary information to all relevant parties.
- Draft routine correspondence such as letters and emails, on behalf of the firm.
- Manage client relationships, providing timely updates on case progress, and addressing client inquires or concerns.
- Maintain strict confidentiality of sensitive client information and adhere to all ethical guidelines and standards set forth.
- Collaborate with other support staff to ensure efficient and seamless office operations.
- Communication through email, phone, fax in a prompt, clear, concise, and professional manner.
- Additional responsibilities may involve coordinating communication between departments or teams, maintaining communication records, and staying up to date on relevant technology and tools to enhance communication efficiency.
- Performs other related duties as assigned by management.
QUALIFICATIONS:
- Minimum of 2 years of experience as a legal assistant or paralegal in a law firm or legal setting.
- Knowledge of Oklahoma state laws preferred.
- An associate degree or higher in paralegal studies, legal studies, or a related field is preferred by not required.
- Proficient computer skills with a variety of software programs including Windows, Microsoft Word, Excel, Outlook.
- Preferred experience working with Black Knight; TEMPO, PACER, or any other relative platforms platform, designed to manage various stages of mortgage default management, including foreclosure and bankruptcy processes.