Office Manager, Law Firm

The Moses Law Firm has an immediate opening for a full-time Office Manager with at least five years’ experience in law firm administration. If you are seeking a position in a thriving firm, we are looking for you! The firm provides a collegial and collaborative environment from the top down. We are an AV Preeminent firm serving New Mexico clients for 70 years and the only New Mexico firm invited to be a member of Meritas, a global alliance of leading independent law firms and the world’s premier legal network. Candidates must have strong computer skills, management experience, and the ability to prioritize and perform multiple tasks. Experience with QuickBooks and Excel required. The Firm offers a com­petitive compensation and benefits package. Please send your letter of interest, resume and sal­ary requirement to Lucas N. Frank at lucas@moseslaw.com.

Responsibilities:

- Oversee and manage day-to-day operations of the firm

- Lead and supervise a team of employees, providing guidance and support

- Identify areas for process improvement and implement effective solutions

- Collaborate with employees and third-party professionals to ensure smooth operations and achieve firm objectives

- Build and maintain relationships with vendors

- Work closely with the Firm President to establish and implement key firm initiatives; assist in preparation of agenda and materials for board meetings

- Work with the finance and billing office to oversee accounting functions and financial reporting.

- Have a strong knowledge of the firm’s by-laws and governing documents and be able to execute actions in accordance with the same

- Understand cash management and the cash flow

- Lead and manage all non-attorney personnel to include but not limited to HR, organizing and administering team building activities for attorneys and staff

- Manage information technology, insurance, and all other vendor relationships

- Work closely with third party administrator and cafeteria plan administrator in the managing of the firm’s benefits programs, including, but not limited to medical/dental/vision/life/401(k)

- Work closely with the firm’s commercial insurance & surety agent regarding the firm’s professional and general liability insurance and cyber coverage, including but not limited to renewal and reporting any legal claims to appropriate parties

- Ensure compliance with all federal, state, and local laws.

Qualifications:

- Bachelor’s degree in finance, accounting, business, or management is preferred

- Must have 5 years’ experience in leading and managing business operations in a law firm or other professional setting

- Must possess a working knowledge of general accounting principles

- Have a good understanding and practice of managing others with working knowledge of human resources best practices

- Demonstrate the ability to lead and manage while exhibiting sound judgment through use of thoughtful and informed decision-making skills

- Exhibit strong interpersonal and communication skills to interact effectively with all levels in the organization

- Proven understanding of Microsoft Office and Excel is required

- Being flexible and willing to pitch in whenever and wherever needed

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, or qualifications required.