What are the responsibilities and job description for the Cash and Accounts Receivable Specialist position at The Museum of Flight?
**This is a great opportunity for someone who is looking to establish their career in Accounting**
Summary
The Cash and Accounts Receivable (AR) Specialist supports the mission of The Museum of Flight by applying fundamental accounting principles to accurately process and record daily deposits and create records for incoming funds in a timely manner. This position is responsible for all cash receipts and accounts receivable activities on a daily basis, including but not limited to cash deposits, importing, and exporting data, and creating and maintaining accurate financial records. This position may provide support for other members of the accounting team as directed.
Essential Duties & Responsibilities
Following is a summary of the essential functions for this job. Other duties may be performed both major and minor, which are not mentioned below. Specific activities may change from time to time. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions.
- Process day to day cash receipts including daily deposits, posting to the general ledger, and correctly classifying all receipts to the appropriate fund.
- Reconcile and record daily Museum revenue from admissions and store sales.
- Troubleshoot and solve balance variances in a timely manner.
- Create and monitor invoices; facilitate payment due by sending bill reminders and contacting clients.
- Enter daily data for Accounts Receivable invoices from various Museum departments.
- Work closely with the administrators of Museum Point of Sale (POS) and other financial software systems, such as Outbound, Counterpoint, Raiser’s Edge, Blackbaud, Worldpay and TripleSeat, to ensure timely and accurate monthly accounting and financially related information.
- Work with the Accounting Manager in to develop and document processes to enhance the Accounts Receivable function.
- May provide backup support for Accounts Payable and assist with general ledger reconciliations.
- Perform other duties as assigned.
Qualifications
Education & Experience
- Associate’s degree in accounting is preferred.
- A minimum of one (1) year of accounts receivable, cash receipts, or bookkeeping experience including proven accurate data entry experience.
- Relevant internal Museum service may be considered in lieu of minimum years of experience.
Knowledge
- Knowledge and understanding of Accounts Receivable processes and basic general ledger maintenance.
Skills
- Solid data entry skills with the ability to integrate information accurately and thoroughly from disparate sources.
- Proven organizational skills with the ability to meet deadlines and adjust to changing priorities.
- Demonstrated effective and efficient communication and customer service skills, both verbal and written.
- Proficiency in Microsoft Office, especially in Excel and Word.
Abilities
- Proven ability to problem solve; identify, analyze, and correct issues in a timely manner.
- Deadline oriented including the ability to prioritize competing tasks in an efficient manner.
- Ability to work well independently, in a team environment, and with a diverse population of internal and external customers.
License & Certification
- None
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Schedule is assigned by the supervisor with flexibility required for some weekends, holidays, and evenings based on Museum needs.
- No travel is expected for this position.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Onsite attendance is essential to perform some of the duties of this position.
- Occasionally lift up to 20 pounds.
- This position works in a normal office environment with long sedentary periods and repetitive wrist and arm movement. Filing will be a requirement of this position.
- The ability to bend, carry, reach to the side, front and overhead, push, pull, focus, walk, stand, twist and squat are often requirements for this position.
Benefits
The Museum of Flight offers full-time employees a generous and comprehensive benefits package which includes medical, dental, vision, flexible spending accounts, a 403(b) retirement plan with a 5% match after 1 year of service, Employee Assistance Program, as well as company paid life insurance, Accidental Death and Dismemberment, and long-term disability.
Paid-Time Off
Our paid time-off plans include 2 weeks of accrued sick leave and 2 weeks of vacation (80 hours each) per year, 10 paid holidays, and 2 floating holidays.
Compensation
The hourly range for this position is $22.00 to $30.00 depending on experience.
Should you receive an offer, please expect that it can fall anywhere within this range. A multitude of factors will determine a fair salary based on the following: scope of role within the organization, years of relevant experience, specific skills, and evaluation of capability to execute in role successfully (among other critical factors).
Important Information
The Museum of Flight is committed to reflecting the diverse community around us. We continue to listen, learn, and implement change so that we can become a more inclusive organization that addresses bias and inequity, and better serves our communities. We highly encourage persons of color, members of marginalized communities, women, non-binary, and LGBTQIA individuals to apply.
Prior to hire and once an initial offer of employment has been made, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The Museum of Flight is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression.
This organization participates in E-Verify.
#LI-EA1
#li-onsite
Salary : $22 - $30
