Project Manager

The Museum of Flight is undertaking a massive update over the next decade as to how visitors view, relate, and experience the entire range of offerings available. We are looking for a project manager who can not only manage projects, but manage the changes involved. This person will work across the organization to develop and lead project delivery all the while working within the realities of time, schedule, and budget. Defy gravity - come join us in this opportunity and bring our vision to life!

Summary

The Project Manager supports the mission of The Museum Flight by managing complex projects from planning through delivery. Working with project members, cross-functional teams, external vendors, and other stakeholders, the Project Manager works to ensure deliverables, requirements, schedules, cost, changes, and meeting plans are communicated, executed, and completed. As the key driver for Museum-wide projects, the Project Manager plans and facilitates project meetings, aligns the team to methods and goals, tracks project tasks, and keeps the project on track. The Project Manager ensures that project teams complete projects on time, within budget, for identified and approved scope, and with agreed-upon quality standards.

Essential Duties & Responsibilities

Following is a summary of the essential functions for this job. Other duties may be performed both major and minor, which are not mentioned below. Specific activities may change from time to time. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions.

1. Lead and manage scope, time, cost, quality, resources, communication, risk, and procurement for assigned project(s). Use appropriate tools to plan project timelines, tasks, milestones, and deadlines. Allocate resources, budgets, and hours to the project and adjust allocations when necessary.
2. Identify unique requirements of each project and ensure needs are met; develop and manage project scope including review of cost estimates and specifications for both short- and long-term projects; work with leadership on scope development, deliverables tracking and approval, status communications, and identifying possible funding sources.
3. Communicate project expectations, scope, goals, requirements, responsibilities, and progress to project team, stakeholders, and other internal and external audiences.
4. Ensure agendas, meeting notes, and project summaries are prepared and distributed.
5. Develop, distribute, and present updates related to project activities, general project management (health, risks, issues, etc.), and finances.
6. Collaborate with stakeholders, sponsors, team to define scope of project(s), expected goals and outcomes, and work tasks based on established priorities.
7. Effectively manage and appropriately escalate conflicts as they arise.
8. Identify and incorporate opportunities for process improvement related to internal practices and procedures concerning project delivery.
9. Assess and manage issues; prioritize and drive resolution of all issues associated with medium to high complexity projects.
10. Ensure strategic projects are delivered on-time and within defined budget restrictions; modify timelines as needed and communicate to all stakeholders.
11. Advise and assist the team and senior staff in the formulation of project budget and financial planning.
12. Work closely with team leaders to affect the successful planning and coordination of ongoing activities between group.
13. Perform other duties as assigned

Qualifications

Education & Experience

• Bachelor’s degree in Business Management, Communications, Project Management, or related field. A combination of education and relevant work experience may be considered in lieu of a degree.
• Five (5) years’ experience in managing complex, organizational-wide projects.
• Non-profit experience is a plus.

Knowledge

• Knowledge and application of industry-standard project management practices.
• Knowledge and understanding of change management methods and application.
• Knowledge of project scheduling, scoping, and forecasting best practices.

Skills

• Essential project management skills such as: project planning and task scheduling ; project risk and issues identification, assessment, tracking, and mitigation; cost estimation and forecasting.
• Proven experience building relationships and communicating with key stakeholders, including top organizational executives and decision makers..
• Attention to detail and consistently accurate; resourceful with strong research experience and capability; organized to shepherd and coordinate information from various sources; can implement and follow an effective follow-up and check-up procedure.
• Advanced verbal and written skills using different forms of media.
• Proven interpersonal and customer service skills, for both internal and external customers at all levels.
• Demonstrated use of negotiation and conflict resolution skills.
• Advanced organizational, filing, and planning skills.
• Proficient in Microsoft Office Suite, project management software (MS Project, Smartsheet, Primavera, etc.), databases, and industry-specific software.

Abilities

• Demonstrated ability to analyze complex problems, develop effective solutions, adapt to changing environments, and quickly learn new systems and processes.
• Proven ability to build strong relationships with key stakeholders at all levels.
• Ability to effectively prioritize tasks, meet tight deadlines, and manage multiple projects simultaneously.
• Ability to think critically, analyze information, and propose effective solutions.
• Ability to maintain confidentiality and adhere to professional etiquette.

License & Certification

• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP), preferred.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position works primarily Monday through Friday with flexibility for evening and variable hours based on Museum need.
• On-site attendance is essential to perform some of the duties of this position.
• Occasional travel may be expected for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position works in a normal office environment with long sedentary periods and repetitive wrist and arm movement.
• Able to occasionally lift up to 25 lbs. with or without assistance.

Paid-Time Off

Our paid time-off plans include 2 weeks of accrued sick leave and 2 weeks of vacation (80 hours each) per year, 10 paid holidays, and 2 floating holidays.

Compensation

The salary range for this position is $80,000 - $112,000 depending on experience. 

Should you receive an offer, please expect that it can fall anywhere within this range. A multitude of factors will determine a fair salary based on the following: scope of role within the organization, years of relevant experience, specific skills, and evaluation of capability to execute in role successfully (among other critical factors).

Important Information

The Museum of Flight is committed to reflecting the diverse community around us. We continue to listen, learn, and implement change so that we can become a more inclusive organization that addresses bias and inequity, and better serves our communities. We highly encourage persons of color, members of marginalized communities, women, non-binary, and LGBTQIA individuals to apply.

Prior to hire and once an initial offer of employment has been made, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The Museum of Flight is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression.

This organization participates in E-Verify.

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Salary : $80,000 - $112,000