Grants Administrator and Event Coordinator

Job Title

Research Grants Manager & Events Coordinator

Location: Needham, MA (Hybrid: 3 days in-office, 2 days remote)

Compensation: Around $100k salary based on experience

Schedule: Monday – Friday, 9:00 AM – 5:00 PM

About The Role

Our client is seeking a dynamic and detail-oriented Research Grants Manager, Events Coordinator, and Office Administrator to join our team. This multifaceted role plays a key part in supporting the Foundation’s research grant funding, coordinating sponsored project contracts, and planning our semi-annual conferences. The ideal candidate will ensure seamless grant administration, efficient event execution, and smooth office operations, providing a high-quality experience for our research community.

Key Responsibilities

Grants & Research Administration

• Manage all aspects of grant administration, including payments, correspondence, and record-keeping.
• Oversee award agreements and contracts with funded academic institutions.
• Serve as the primary contact for funded investigators, institutions, and vendors.
• Coordinate grant timelines and ensure deadlines are met.
• Process and draft grant correspondence and maintain award files.
• Assist with scientific review management, ensuring applications meet standards and processing applications accordingly.
• Maintain accurate records for all awards and oversee compliance with reporting requirements.
  
  

Events Coordination

• Lead the planning and execution of Foundation events, including semi-annual conferences.
• Manage event logistics, including venue sourcing, contract negotiation, and onsite coordination.
• Coordinate travel arrangements for attendees with external agencies.
• Develop and execute feedback mechanisms to enhance event effectiveness.
• Oversee event budgets and provide financial forecasting.
  
  

Office Administration & Communication

• Schedule meetings for staff and key external partners.
• Maintain digital communications, including press releases and website updates.
• Collaborate with Foundation staff to support ongoing initiatives.
• Serve as a liaison between Trustees, Foundation staff, and external partners.
  
  

Qualifications

• Bachelor’s degree (BA/BS), preferably in the health sciences.
• 3-5 years of experience in grants administration within philanthropy or the nonprofit sector preferred.
• Minimum of three years of substantive administrative experience.
  
  

Skills & Abilities

• Strong organizational skills with attention to detail.
• Excellent communication and customer service skills.
• Ability to manage multiple projects and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with grant database programs
  
  

If you are interested, please reach out to mockerbloom@naglergroup.com!

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