Human Resources Assistant

Are you an experienced administrative professional looking to put your HR operations experience to work for a highly respected organization? This HR Assistant role will provide direct administrative support to senior HR leadership. Responsibilities include:

• Maintaining the HR calendar and assisting with project plans for the year, ensuring they are organized, updated, and tracked for timely completion in project management software
• Answering phones & monitoring HR general email and responding accordingly
• Handling HR communications, including drafting and distributing HR email and producing the monthly HR Newsletter
• Managing the HR Portal page and external webpage
• Drafting correspondence and assisting in preparing HR reports
• Assisting with drafting special contracts & promotion letters, processing changes in statuses and updating personnel files
• Preparing expenses and travel reimbursements as needed and assisting with budget process as requested
• Tracking and ordering office supplies in accordance with office supply budget
• Ensuring HR team members are equipped with necessary items (business cards, name badges, office supplies, etc.) while managing the HR office space, storage, and layout
• Coordinating logistics for HR (in-person and virtual) and committee meetings, including scheduling, managing correspondence, booking meeting rooms, ordering food, and preparing agendas and meeting minutes
• Coordinating all event planning and coordination for HR-led initiatives, including lunches, professional development sessions, and major events such as the Holiday Luncheon.
• Creating promotional materials for HR-sponsored events, such as brochures, flyers, and emails, and ensures materials are distributed to employees.
• Developing & maintaining standard operating procedures (SOPs) to ensure consistency, efficiency, and clarity
• Maintains confidentiality and uses discretion regarding personnel actions, legal actions, separations, and other sensitive information about employees and students.
• Upholds the ethics and standards of the Human Resources profession

Requirements:

• Bachelor's Degree required
• Strong administrative/executive assistant background
• Demonstrated ability to handle complex calendaring
• Event coordination experience a plus
• Strong proficiency in MS Office & Google suite (ability to manage spreadsheets & databases)
• Strong verbal and written communication skills
• Collaborative mindset and team orientation
• Ability to exercise initiative & independent judgment
• Strong organizational skills with the ability to manage multiple projects effectively

The HR Assistant is a full-time contract (possible temp to hire) role onsite in the Springfield area. The pay rate is up to $25.00 per hour depending on experience. Interested or want to learn more? Reach out or apply today!