Training Coordinator

Training Coordinator

SUMMARY

The National Board of Boilers & Pressure Vessel Inspectors (NBBI) is seeking an exceptional, self- motivated, and versatile Training Coordinator to work on site in Columbus, OH. This person will be responsible for coordinating and organizing educational material and support documents for instructor- led training; manages classroom set-up and provides support to instructors; and provides administrative support on programs and projects specific to the Training department. Someone with excellent problem solving and good judgment skills and the ability to think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively. This role requires attention to detail, ability to meet tight deadlines, great organizational skills, and integrity and professionalism in interactions with others.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Coordinates production of all educational material used for instructor-led training, both in-person and virtual:

• Communicates to instructors print schedules for all training materials, including but not limited to student manuals, workshop materials, and support documents.
• Uploads, maintains, and organizes training sessions to printer’s web site to build student manuals required for each training class instance.
• Organizes outside vendor services for instructor-led training classes, as deemed necessary.
• Maintains each course checklist and other administrative documents needed to organize all instructor-led courses and seminars.
• Works with Training Department staff to facilitate shipping of student materials for all virtual/remote training classes.
• Serves as remote classroom moderator to facilitate instructor and student interaction for all virtual/remote training classes.
• Maintains inventory of training class-specific items, such as textbooks/NBIC books and student calculators, notepads, etc.

Prepares and organizes classrooms:

• Sets up classrooms prior to the start of each new training class; set tables/chairs as needed and set in place materials for each student.
• Ensures all audio/visual equipment is in working order prior to each class; notify Director of

Training and IT Department if equipment fails or requires maintenance:

• Works with Executive Assistant to obtain student name badges, table tents, and sign-in sheets needed for each class instance.
• Opens both training buildings and classrooms on scheduled training days.
• Prepares coffee for students each morning; refills as necessary throughout day and cleans up at day’s end.
• Welcomes and checks-in students on first day of each class instance.

Assigned duties may also include:

• Assists Director with organizing and/or facilitating training specific needs (in-person, online, individual, or small group) of other department/staff under the Internal Training Program.
• Works with curriculum team to proofread online courses after final build and assists curriculum writers to calculate final metrics, as needed.
• Serves as administrator/point of contact for external organizations using and/or referencing

National Board training as an accepted part of their education programs. This includes reaching out to new organizations to promote the use of National Board training.

• Works with the Programs Coordinator – Training on post-training student surveys and marketing of classes as needed.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

Key Characteristics:

• Interacts professionally with staff, students, and outside contacts
• Possesses time-management skills; ability to prioritize assignments based upon daily schedules and needs
• Excels in a support role; dependable
• Highly detailed in all areas of work
• Works independently; self-starter with ability to perform routine work with minimal supervision
• Capable of light physical activity with ability to route materials between multiple buildings

EDUCATION

Associate degree or proven equivalent combination of education and experience.

EXPERIENCE

Three (3) years’ experience in business practices, office procedures, and project management

KNOWLEDGE OF

• Microsoft Office (Word, Excel, PowerPoint, etc.) is required
• Adobe Acrobat required
• Online meeting programs such as Zoom and Microsoft Teams
• Adobe InDesign and Acrobat or Microsoft Publisher
• Marketing principles and/or experience with email marketing a plus
• Principles of office procedures and business protocol and writing

COMPANY

NBBI is the worldwide leader in pressure equipment safety. For 103 years, the not-for-profit, member- based National Board of Boiler and Pressure Vessel Inspectors (NBBI) has been committed to public safety through its involvement with the stakeholders in the boiler and pressure vessel industry.
Membership is comprised of chief boiler and pressure vessel inspectors in the US and Canada who enforce pressure equipment laws and regulations in their jurisdictions.

Headquartered on a 16-acre campus in Columbus, Ohio, employees of the National Board support the following programs: an international classroom and online training department; a pressure equipment data report registration system; a comprehensive pressure relief department and state-of-the-art international testing laboratory located in Worthington, Ohio; industry accreditation programs; the maintenance and distribution of its flagship publication, the National Board Inspection Code; publication of the National Board’s technical journal, the BULLETIN; and various other functions. To learn more about the National Board, visit www.nationalboard.org.

WHY WORK FOR THE NATIONAL BOARD

The National Board employs approximately 115 people, many of whom are technical experts within their fields. The business-casual, service-oriented work culture combined with a comprehensive benefits package, affords employees an exceptional balance of work and home life. Benefits include medical, vision, dental, long-term disability and life insurance; flexible paid time off (PTO); 20 Paid Holidays; opportunities for position-related training and continuing education assistance; plus, a generous 401k contribution plan. Join our team and put your skills and experience to work.

Job Type: Full-time

Pay: $42,000.00 - $44,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Business practices / Office procedures: 3 years (Preferred)
• Project management: 3 years (Preferred)

Work Location: In person

Salary : $42,000 - $44,000