What are the responsibilities and job description for the Accounts Payable & Payroll Supervisor position at The National Center for Urban Solutions - NCUS?
Job Summary
The Accounts Payable & Payroll Supervisor will oversee direct the processing of invoices and
payments and manage expense accounts and budget reports. The Accounts Payable and
Payroll Supervisor is responsible for overseeing the timely and accurate processing of accounts
payable and payroll operations. This role ensures compliance with company policies, tax
regulations, and internal controls while leading and supporting the AP and payroll teams. The
supervisor will also serve as a liaison between the finance department, HR, and external
vendors.
Duties/Responsibilities
The Accounts Payable & Payroll Supervisor will oversee direct the processing of invoices and
payments and manage expense accounts and budget reports. The Accounts Payable and
Payroll Supervisor is responsible for overseeing the timely and accurate processing of accounts
payable and payroll operations. This role ensures compliance with company policies, tax
regulations, and internal controls while leading and supporting the AP and payroll teams. The
supervisor will also serve as a liaison between the finance department, HR, and external
vendors.
Duties/Responsibilities
- Oversees cash flow reports; ensures correct payments are made in a timely manner.
- Manage payroll for approximately 200 employee
- Develops guidelines for proper handling and coding of invoices to maintain general
- Ensure timely and accurate processing of invoices, expense reports, and vendor
- Analyzes expense reports and other invoices for accuracy and eligibility for payment.
- Verifies payments before controller’s signature is added by reviewing checks and
- Oversee end-to-end payroll processing for hourly and salaried employees.
- Ensure accuracy in employee compensation, tax deductions, benefits, and
- Coordinate with HR to maintain up-to-date employee records and manage
- Reconciles accounts payable total and general ledger with other applicable records
- Facilitates correct and timely preparation of budget reports and purchase journals.
- Ensures proper recordkeeping of purchases for use in tax preparation and periodic
- Ensures employer identification numbers or social security numbers have been
- Ensures proper maintenance, filing, and storage of records in case of audits.
- Performs other related duties as assigned.
- Excellent verbal and written communication skills.
- Proficient in accounting software and Microsoft Office Suite or related software.
- Proficient in QuickBooks or QuickBooks online
- Thorough understanding of accounts payable functions.
- Excellent supervisory and analytical skills.
- Excellent organizational skills and attention to detail.
- Ability to motivate staff. Education and Experience:
- Bachelor’s degree in Accounting or Business Administration, with two years of experience in an accounting office; OR three or four years of accounting experience with at least two years in a managerial or supervisory capacity. Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times. Job Type: Full-time Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Paid Lunch Schedule:
- 9:00am-5pm
- Monday to Friday Work Location: In person
