What are the responsibilities and job description for the Accountant position at The National Fallen Firefighters Foundation?
Accountant (Full Time/Hybrid)
National Fallen Firefighters Foundation
Emmitsburg, MD
February 6-16, 2025
Are you interested in working for a vibrant, team-oriented non-profit organization with a remarkable and rewarding mission? Join Our Team!
The National Fallen Firefighters Foundation (NFFF) is seeking for an Accountant with a strong background in accounting to support the daily financial operations of our organization. This full-time, hybrid position requires a 40-hour workweek, with non-hybrid days based at our Emmitsburg office.
POSITION SUMMARY
The Accountant is responsible for recording financial transactions, preparing reconciliations, and supporting financial and compliance reporting. This role also includes payroll processing, human resources support, and the preparation of federal grants. The ideal candidate will have nonprofit financial management experience, proficiency in accounting software, excellent analytical and organizational skills, and a deep commitment to the values and mission of our organization.
The National Fallen Firefighters Foundation (NFFF) is an exemplary organization with a mission to honor America's fallen fire heroes; support their families, colleagues, and organizations; and work to reduce preventable firefighter death and injury.
Learn more about how we impact firefighters and fire hero families at www.firehero.org.
RESPONSIBILITIES
Financial:
- Prepares journal entries, analyses, account reconciliations, and assists with the monthly-close processes.
- Creates invoices for distribution to corporate supporters and sponsors, managing accounts receivable and tracking payments.
- Performs cash analysis and prepares monthly bank reconciliations.
- Maintains detailed reconciliations of prepaid expenses and accounts receivable.
- Manages the Foundation’s employee corporate credit card program, including card issuance, expense tracking, and reconciliation of statements.
- Provides financial analyses of expenses related to grants and Combined Federal and State campaigns.
- Works with the Foundation attorney to file the annual charitable solicitation registration documents.
- Prepare documents to support annual financial and compliance audits, including recording in-kind donations and direct billing invoices in the general ledger.
Payroll and Human Resources
- Reviews timesheets, processes bi-weekly payroll, and posts payroll entries.
- Ensures accurate coding and reconciliation of payroll accounts, allocations, and leave balances and remits bi-weekly 401(k) contributions.
- Supports employee onboarding/offboarding and state payroll tax setup and compliance.
Grants Management
- Assists in preparing quarterly financial progress reports for federal grants.
- Supports monthly and quarterly financial reporting and reimbursement requests for federal grants.
Minimum Qualifications
- High school diploma, college-level coursework in accounting, finance, or related field preferred.
- 3-5 years of nonprofit financial management experience.
- Knowledge of nonprofit accounting, budgeting, forecasting, and financial analysis.
- Proficiency in accounting software, financial management systems, and Microsoft Office products and applications.
- Excellent analytical, problem-solving, and organizational skills with strong attention to detail.
- Ability to communicate financial information to non-financial stakeholders.
- Strong interpersonal skills, ability to work independently and in teams, and build stakeholder relationships.
- Commitment to the organization’s mission and values.
Compensation and Benefits
- Full-time, hybrid work schedule
- Competitive compensation and benefits package
- Health benefits, 401k, and life insurance
- Educational assistance and paid holidays
- Opportunity to contribute to a meaningful organization supporting the fire service community.
HOW TO APPLY:
Applicants are asked to furnish the following documents/materials:
- Cover Letter
- Resume showing all pertinent work history
- References (one personal and three job-related)
Apply at: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9cb9d439-3278-44d9-aad9-182e55ae4d54&ccId=19000101_000001&lang=en_US
Applications are being accepted through 11:59 pm ET on February 16. Application reviews begin immediately upon receipt. The decision process will be comparative and include the following steps:
- A review of received documents
- Phone screening interview
- Potential interview of candidates
- Checking references
- Successful Federal background check
Questions? We’re happy to help! Contact Lissette Garcia, Human Resources Manager at lgarcia@firehero.org.
Physical Demands and Work Environment
The work is generally sedentary although there may be some nominal walking or standing for short periods. There may be times that require carrying heavy loads or lifting items that require only moderate physical ability or stress.
Work in this environment involves risks and discomfort common to those incurred in offices, meeting rooms, libraries, and the like. The safety precautions required are normal for those required in the locations above. The work area is adequately lit, heated, and ventilated.
EEO Employer
The National Fallen Firefighters Foundation (NFFF) is an Equal Opportunity/Equal Access/Affirmative Action employer. The NFFF seeks excellence through diversity among its administrators, staff, and consultants. The NFFF prohibits discrimination based on race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, or marital status. Application by members of all underrepresented groups is encouraged.