What are the responsibilities and job description for the PAYROLL ADMINISTRATOR II position at The National World War II Museum?
Job Description
Job Description
Description :
The National WWII Museum is currently seeking a Payroll Administrator II. Reporting to Associate Vice President of Accounting, the Payroll Administrator II is responsible for managing the payment process of all Museum employees and oversees payroll records, taxes, and deductions. This position also works closely with People and Culture to ensure employee data and payroll information is correct.
Requirements :
- Manage payroll for all salaried and hourly Museum employees, including review of time sheets and leave requests electronically submitted by department managers.
- Work with department managers and staff to ensure that payroll is accurate and resolve any issues timely. Submit payroll via the current payroll system to meet payroll deadlines.
- Manage the production and issuance of paychecks or electronic transfers to bank.
- Monitor promotions, transfers, and terminations.
- Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Balance the payroll and insurance accounts by resolving payroll discrepancies.
- Maintain payroll guidelines by writing and updating policies and procedures.
- Comply with federal, state and local legal requirements by studying existing and new legislation; enforce adherence to requirements; advise management on needed actions.
- Maintain employee confidence and protect payroll operations by keeping information confidential.
- Develop processes for wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary State office or jurisdiction.
- Liaise with auditors and manage payroll and 401K audits.
- Manage annual payroll budget prep using the current budgeting system to support team and meet established deadlines.
- Post payroll journal entries to the General Ledger on a timely basis and reconcile payroll related general ledger accounts at month end.
- Manage transmission of 401K contributions and census reports.
- Coordinate efforts among payroll, human resources, finance, and other departments to ensure proper flow and maintenance of employee data (including preparation / distribution of detailed reports, overtime, leave balances, head count, and retirement contribution reports).
- Process fiscal year-end reports and reconcile W-2 information for accuracy. Document any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments.
- Work with Information Technology, People and Culture and other contacts (including third-party vendors) to ensure security protocols are in place for all pay systems.
- Maintain professional and technical knowledge by attending educational workshops; review professional publications, establish personal networks; participate in professional societies.
- Maintain professional and technical knowledge by attending educational workshops; review professional publications, establish personal networks; participate in professional societies.
Qualifications :
In addition to offering competitive wages, the Museum’s benefits package includes :
The National WWII Museum is an equal opportunity employer and seeks diversity in its workforce. We are dedicated to a policy of non-discrimination in employment on any basis including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.
Salary : $15,000
