Operations Assistant

Rich's, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their size. Our portfolio includes creative solutions geared at helping food industry professionals compete in foodservice, retail, in-store bakery, deli, and prepared foods, among others. Working in 100 locations globally, with annual sales exceeding $4billion, Rich's is a global leader with a focus on everything that family makes possible. Rich's-Infinite Possibilities. One Family.Purpose StatementThe Administrative Assistant acts as receptionist and provides administrative support services within a team environment for the plant.Key Accountabilities and OutcomesProvides timely and accurate completion of all assigned reports, presentations, manuals, etc.Complete weekly attendance reports and update attendance tracking sheetManages special projects as assigned providing coordination as needed and ensures timelines are met.Provides administrative duties to include typing, telephones, filing, faxing, distributing correspondence, etc.Greets all visitors courteously, determines their needs and pages whomever they are to see. Ensure all visitors have signed in and completed the necessary paperwork.Assist associates to complete computer-based tasks such as the New Hire Wizard and signing up for insurance benefitsCreate signs, labels and TMP recognitionManage badge entry including issuing, disabling and editing access levels of the badges.Act as backup for Warehouse to assist trucking companies with delivery appointments.Operates two-way radio to contact the Staff.Maintains adequate inventory of office supplies and manages purchasing of office supplies as needed.Manage UPS system (Worldship), prepare labels and ensure packages are shipped in a timely mannerManager uniform vendor relationship including ordering new uniforms and confirming separated associates are removed from the invoiceMaintain list of changing room lockers and clean out lockers of separated associatesMaintains plant and office bulletin boards in an up-to-date and legal compliance manner.Works with department heads to coordinate associate milestones and saying goodbye eventsMaintains Backing Up Engagement Recognition oboardTrains Associates on phone system, sets up mailboxes for voicemail, assigns extensions and provides updates to phone extension lists.Maintains greeting system on automated attendant.Coordinates meeting resources such as assigning / scheduling meeting rooms, organizing A / V requirements and gathers materials.Key contact person for vendors of Associate uniforms, vending, or other supplies.Places orders needed and tracks status of vendor service.May be required to serve as back-up to AP Finance and / or Payroll Clerk and will be cross-trained in these functions as necessary.Performs other related responsibilities as needed to support Rich Products Corporation Business Objectives.Knowledge, Skills, and ExperiencePosition requires a minimum of 3 years administrative experience and 1-3 years of experience in a payroll administrator position. A 2-year Secretarial Science Degree is desirable and would be considered beneficial.Excellent written and verbal communication skills with a professional demeanor.Expert knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.) is expected.Individual must be a fast learner and able to assimilate new softwar

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