What are the responsibilities and job description for the Administrative Specialist - Payroll Operations position at The Nelson Companies?
About the Role:
We are seeking a detail-oriented and organized PAYROLL & ADMIN SPECIALIST to join our team at The Nelson Companies. As a key member of the administrative staff, you will be responsible for accurately processing payroll, including direct deposits and manual checks, for all staff members.
This role involves onboarding new employees, managing pay rates, and handling union dues. Additionally, the position includes overseeing compliance tasks such as E-Verify, wage garnishments, 401(k) contributions, and certified payroll reporting.
The successful candidate will have excellent communication skills and be able to maintain accurate records and respond to employment verification requests in a timely and professional manner.
Key Responsibilities:
- Process weekly payroll for all field workers and admin staff.
- Enter new employees and re-activate any re-hires.
- Set up hourly rates and union dues/fringes based on current union agreements.
- Complete E-Verify for new hires to verify that they are authorized to work in the US.
- Auto-enroll new employees to the 401(k) plan and submit the weekly contributions.
- Calculate union dues by dues date for the prior month.
- Run and submit certified payroll reports weekly after payroll is processed.
- Complete forms or give verbal verifications for employees when requested for employment verifications.
