What are the responsibilities and job description for the Field Service Project Coordinator position at The New IEM, Llc?
IEM is the largest independent full-line manufacturer of electrical distribution and control systems in North America. The Company has developed one of the most sophisticated electrical product manufacturing systems in the world and has cultivated partnerships with leading component suppliers resulting in optimal solutions to customer problems.
PURPOSE OF POSITION:
A Project Coordinator plays a crucial role in ensuring that projects are executed efficiently, on time, and within budget. The role involves managing various aspects of a project, such as planning, scheduling, resource allocation, and communication among stakeholders. The Project Coordinator will support the Project Manager in planning, organizing, and executing project tasks.
ESSENTIAL FUNCTIONS:
- Assist in the development of project plans, including timelines, deliverables, and resource allocation.
- Coordinate resources, equipment, and information needed for projects.
- Track project milestones and deliverables, ensuring they align with the overall project goals.
- Facilitate meetings, ensuring all stakeholders are informed of project progress and any issues that may arise.
- Monitor project progress and track project performance and milestones.
- Prepare and distribute project updates, including status reports, meeting minutes, and action items.
- Maintain organized and up-to-date project documentation, including contracts, project plans, meeting notes, and reports.
- Create and maintain project timelines, risk logs, and issue logs.
- Ensure that all project-related documents are stored properly and accessible to team members.
- Ensure project deliverables meet the required quality standards by conducting regular reviews and inspections.
- Provide administrative support to the project team, including scheduling meetings, arranging travel, and preparing project presentations.
- Perform general office duties such as handling correspondence, filing, and data entry.
- Support project managers in day-to-day project management tasks.
- Perform other duties as assigned by Project Managers and direct Manager.
COMPETENCIES:
- Project planning and scheduling
- Budgeting and financial management
- Risk management and problem-solving
- Customer relationship management
- Excellent interpersonal and customer service skills.
- Quality assurance and control
- Leadership and team development
- Effective communication and presentation
- Ability to work independently
- Excellent organizational and time management skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
EDUCATION AND EXPERIENCE:
- Associate’s degree or higher preferred.
- 1-3 years of experience in a project coordination or project management role.
- Experience in managing multiple projects simultaneously is a plus.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Ability to work effectively in a fast-paced environment.
- Proficiency in project management software tools is a plus
PHYSICAL/MENTAL/ENVIRONMENTAL:
Physical Demands:
Activities: Sitting – 90% Walking/Standing – 10%
Lifting: Must be able to lift up to 10lbs.
Vision: Long periods of close work on computer screen.
Mental Demands: Interpret, analyze, research and handle multiple tasks simultaneously.
Environment: Climate controlled office space
