What are the responsibilities and job description for the Collections Processing Assistant II position at The New York Public Library?
Application Deadline: 11 April 2025
Department: BookOps
Location: Library Services Center
Compensation: $44,590 / year
Overview
The BookOps Logistics Department is primarily responsible for receiving, processing, sorting, and delivering all new and circulating materials for 150 branches across 4 boroughs comprising the BookOps member libraries. The workload volume for the Logistics Department is exceptionally high. In FY-22, over 1.1 million new materials were received and processed, and over 6 million circulating items were sorted and delivered. These materials are selected to meet the needs of New York's communities. This service level supports countless projects aligned with reading, learning, and Innovation within the member libraries.
This Collections Processing Assistant II serves four departments within Logistics Operations: Receiving and Processing, Sorting, MyLibrary NYC, and Distribution. The main function of this role is to ensure the timely delivery of library materials to the BookOps member libraries. The major steps involved in this process are receiving, transporting, processing, shelving, sorting, and delivering library materials in an accurate and timely manner. A Collections Processing Assistant II can work across any of these four areas.
Responsibilities:
Reporting to a Senior Collections Processing Associate (Supervisor), the Collections Processing Assistant II:
- Works with manual and automated systems to sort library materials, supplies, and inter-branch mail accurately.
- Prepares print and non-print library materials for circulation (open boxes, vet, separate and shelve new materials, item record creation, labeling materials, cover library books for preservation, etc.).
- Prepare print and non-print materials for research materials (open boxes, vet, separate and shelve new materials, label materials, cover library books for preservation, and check out items to Recap.
- Prepare both print and non-print library materials for MyLibraryNYC, including linking and processing teacher sets, fulfilling requests, managing set returns, and conducting shelf and collection inventory.
- Receives and vets materials in the Integrated Library System (ILS).
- Transports book trucks and other containers to designated locations.
- Data entry and record maintenance.
- Open cartons and shelves of vendor supplies for operational usage as directed.
- Separates designated materials and stages them for delivery within BookOps Logistics Operations: Receiving and Processing, Sorting, MyLibraryNYC, and Distribution.
- Works on specialized projects as they arise as directed.
- When necessary, works within other Bookops units to provide service to our patrons.
- Performs other related duties as required.
Required Education & Experience
- Some college or equivalent experience
- Experience working in a high-volume warehouse environment is a plus.
Accountability and Professionalism – Demonstrates enthusiasm for and commitment to the position and accepts responsibility for personal actions. Must be reliable and punctual, also flexible and dynamic
Customer Service – Commits to meeting the expectations of internal and external customers. Listens and responds effectively to customer questions; resolves customer problems to the customer's satisfaction; respects all internal and external customers
Collaboration and Teamwork – Supports a positive team environment in which members participate, respect, and cooperate with each other to receive desired results
Job-Specific Knowledge and Skills - Plans, prioritizes, and organizes work effectively to produce measurable results; keeps current with and effectively applies new work methods, skills, and technologies to complete work
- Strong interpersonal, oral, and written communication skills
- Ability to maintain a high degree of accuracy in organizing and handling detailed work tasks simultaneously
- Demonstrated ability to work effectively in a team environment as well as independently
- Knowledge of Microsoft Word, Excel, and Google Drive.
- Demonstrated flexibility, reliability, punctuality, and attention to detail.
Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
- Be Helpful to patrons and colleagues
- Be Resourceful in solving problems
- Be Curious in all aspects of your work
- Be Welcoming and Inclusive
- Office Setting
- Warehouse Environment
- Operates Manual and Electric Pallet Jacks
- Works with an Automated Sorting Machine
- Lifting/moving up to 50 lbs. Required
Yes
Union/Non Union
Local 1930
FLSA Status
Non-Exempt
Schedule
35 hours per week
Monday - Friday
This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.
The New York Public Library Salary Statement
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.
Union Salaries are determined by collective bargaining agreement(s).
Salary : $44,590
