Horsemen's Bookkeeper Coordinator

Title: Horsemen's Bookkeeper Coordinator

Employee Status: Regular Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview

Work with Horsemen’s Bookkeeper and Assistant Horsemen’s Bookkeeper to maintain horsemen’s accounts in accordance with policies and procedures. Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA. Crosstrain in the use of the Incompass System. Performs various other tasks.

Essential Functions

Perform various activities for maintaining horsemen’s accounts in accordance with policies and procedures, which involve the following:

• Provide, receive, and file (digitally) all required documentation such as signature cards, tax forms and Photo ID’s.
• Perform up to date data entry of horsemen information.
• Perform research for accounts with returned mail.
  
  
  

Compliance

• Obtain Compliance paperwork for all new accounts (LLC, Articles of Incorporation, Banking Verification for Corporate wires in and out), as well as updates for existing accounts.
• Submit Compliance paperwork to the Compliance Officer for approval.
• File and maintain compliance records on all Horsemen accounts once approved.
• Process background checks for all new owners, trainers and jockeys using Lexis Nexis and CaseWare or current software provided by NYRA.
  
  
  

Provide customer service and handle various financial activities for authorized horsemen who maintain accounts with NYRA.

• Process a high volume of check disbursements daily while following policies and procedures.
• Complete a check tape daily which balances with Incompass check register.
• Provide quality customer service for horsemen in person, as well as, on the phone.
  
  
  

Crosstrain in the use of the Incompass System.

• Perform Race Convert, Charge Gaming Commission Fee, post races, horse claims, as well as other necessary transactions.
• Process deposits and withdrawals to/from horsemen’s accounts to include cash, checks, wire transfers for satisfying various fees, such as, stalls and insurance.
• Acquire the ability to prepare the daily excel sheet.
  
  
  

Perform Various Other Tasks

• Mail account statements at the end of every meeting.
• Assist Horsemen’s Bookkeeper with yearly escheatment process.
• Assist Horsemen’s Bookkeeper with yearly processing of tax forms.
• Assist Horsemen’s Bookkeeper with online ordering of supplies.
• Research and verify account information as needed.
• Process miscellaneous mailings to horsemen.
• Invoice owners and trainers monthly for NY Jockey Insurance and Outstanding balances due.
  
  
  

Qualifications

Education (minimum): Bachelor’s Degree

Experience

Other Requirements:

Strong computer skills including Excel.

Required work locations: Aqueduct, Belmont, and Saratoga.

Knowledge of horse racing is a plus.

Knowledge Required: Computer experience required, especially Microsoft Office. The ability to adapt to a changing environment. Good customer service skills.

Summary Of Physical Requirements And Work Environment

Travel Requirements-FREQUENCY

To Belmont

15-25%

To Saratoga

15-25%

International

0-15%

Pay Range / Salary: $24.00 - $25.21 per hour