What are the responsibilities and job description for the Administrative Coordinator position at The Next Step?
About Us
The Next Step is a 501(c)(3) nonprofit organization that provides tuition assistance to individuals active in a 12-step recovery program from substance abuse who demonstrate financial need and are pursuing an academic or vocational education.
Position Description
The Administrative Coordinator is a multifaceted role that will support our growing organization, including expansion into the Kansas City Region. This position will assist in facilitating the scholarship program, perform key operation and administrative functions, and assist with event planning and donor management. The ideal candidate is passionate about our mission and possesses knowledge of 12-step substance use disorder recovery programs.
Qualifications
- Bachelor’s degree or equivalent experience
- Work experience with a small to mid-size non-profit organization preferred
- Knowledge of 12-step substance use disorder recovery programs (A.A., N.A., H.A)
- Strong problem-solving and communication skills. Must have a very high comfort level of working with people from a wide range of backgrounds in a professional, approachable manner.
- Must have a high level of proficiency with CRM and data base management programs and the following software: Microsoft Office and QuickBooks Online. Experience with the following software or their equivalent is preferred: Canva, DropBox, Bloomerang, and WizeHive/Zengine.
- Strong organization and planning skills, with high attention to detail, accuracy, and timeliness in all work.
Essential Functions & Responsibilities
- Provide administrative coordination for all functions related to the scholarship process, including application processing, scholarship interview coordination, applicant recruitment, scholarship disbursements, and volunteer tracking
- Manage and maintain records in the scholarships database
- Serve as a point of contact between the organization and all scholarship applicants, utilizing phone, email, and text contact
- Provide overall operational support for the organization
- Assist with the administrative aspects of fundraising and community events
- Provide support for donor management, including database maintenance and communications
- Attend all monthly board meetings and committee meetings as assigned
- Special projects and other duties as assigned by the Senior Director and Executive Team
Work Environment & Requirements
- Part-time, 25 hours per week. The position will typically be Monday-Friday, but evenings and weekends will be required several times per year. Additional hours may be required during peak scholarship and fundraising periods.
- Work will be primarily performed at The Next Step office location in Warson Woods during set business hours
- Attend one Zoom board meeting per month on a Saturday morning
- Reliable transportation, ability to move up and down stairwells, and to lift approximately 25 lbs for event setup
- Occasional travel to Kansas City, Missouri
How To Apply
To apply, please send a resume and cover letter to Darcy Glidewell at dglidewell@thenextstepstl.org. Please include information about your knowledge of 12-step recovery programs in your cover letter.
