Project Administrator

Job Description

Nidy Sports Construction is seeking a detail-oriented and organized Project Administrator to join our team. This role is essential to managing our invoicing, billing, and collections process, as well as providing critical support in customer interactions and contract management. The ideal candidate will have experience with construction-related invoicing, change orders, and subcontractor liaison responsibilities, along with strong interpersonal and organizational skills.

Duties/Responsibilities

• Prepare and process invoices for services rendered, including managing change orders and contract adjustments.
• Handle contract billing, including AIA documentation, ensuring compliance with contractual terms.
• Track and manage collections; record and process customer receipts promptly and accurately.
• Issue Notices to Owner (NTOs) and manage lien releases as required.
• Generate, issue, and collect signed subcontracts from vendors and partners.
• Act as a liaison with subcontractors to obtain necessary documents, such as W9 forms, insurance, and workers’ compensation information.
• Provide support for accurate and timely lead entry into Salesforce, working closely with the sales team.
• Handle inbound customer phone calls and walk-in traffic, directing inquiries to appropriate personnel.
• Maintain a professional and welcoming demeanor when interacting with clients and visitors.
• Prequalification packets.
• Provide COI, W9 and other pre start information to contract holder for projects.
• Examine and analyze contracts to ensure compliance with company standards, identify potential risks, and flag terms or clauses that may require further review. Analyze the terms and conditions to ensure they are clear, equitable, and beneficial to the company.

Required Skills/Abilities

• Previous experience in accounts receivable, invoicing, or billing, preferably in a construction or contracting environment.
• Familiarity with AIA billing and construction lien releases preferred.
• Proficient in Microsoft Office and Google Suites; experience with Salesforce is a plus.
• Strong organizational skills, with a keen attention to detail and ability to multitask.
• Excellent communication skills, both written and verbal, with a solution-focused approach.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Education and Experience

• Associate’s or Bachelor’s degree in Finance, Business Administration, or Accounting preferred
• Five years of experience in office administration role(s)

Nidy is pleased to offer a competitive pay and benefits package. If you would like to be considered for this position with our growing team, you may submit your resume with salary requirements in response to this posting. No phone calls please.

We care about our employees and the work environment; therefore, Nidy Sports Construction participates in the Drug Free Workplace Program. Nidy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.