Administrative and Operations Coordinator

School: AECI 1 Middle School

Location: 838 Brook Avenue Bronx, NY 10451 (NYC District 7)

Opening: September 2025

About AECI 1 Middle School

AECI 1 Middle School is a new charter school opening in September 2025 with its inaugural 6th grade cohort. Our middle school is an expansion of our high school, AECI 1 Charter High School, which has a graduation rate of over 95% year over year. AECI Middle School is dedicated to fostering a community of academic excellence, innovation, and personal growth. Our mission is to provide a supportive and challenging learning environment that prepares students to explore the skills, knowledge, and practical experiences leading to college and a career focused in the architecture, engineering and construction industries.

We are seeking a passionate and detail-oriented Administrative and Operations Coordinator to join our founding team and play a crucial role in supporting the smooth operation of our new middle school. This individual will work closely with the principal to manage administrative tasks, oversee school operations, and ensure an efficient and well-organized learning environment for students and staff.

The ideal candidate is highly organized, proactive, and capable of multitasking in a fast-paced school setting. They will be responsible for student enrollment, attendance tracking, purchasing, scheduling, and other essential operational tasks that support the daily functioning of the school. Additionally, they will collaborate with school leadership to maintain effective communication with families, coordinate logistics for school events, and assist in developing systems that promote efficiency and organization.

This is a unique opportunity for a dedicated professional to help build a strong operational foundation for a new school, ensuring that students, families, and staff have the support they need to thrive.

The AECI 1 Administrative and Operations Coordinator is expected to fulfill the following responsibilities:

• Administrative Support: Assist the principal with scheduling, communications, record-keeping, and other administrative tasks.
• Student Enrollment & Attendance: Manage enrollment processes, maintain accurate student records, and track attendance to ensure compliance with school policies.
• School Operations & Logistics: Oversee purchasing, inventory, and supply management to ensure classrooms and common areas are well-equipped.
• Communication & Family Engagement: Serve as a primary point of contact for families, providing clear and timely information regarding school policies, events, and procedures.
• Event Coordination: Assist in planning and executing school events, meetings, and professional development sessions.
• Data & Compliance Management: Maintain accurate records for compliance with state and district regulations, including student records, reporting, and operational documentation.
• Facilities & Vendor Coordination: Support school facilities management, liaise with vendors, and oversee service requests to ensure a well-maintained learning environment.
• Technology & Systems Support: Help manage student information systems, internal databases, and operational technology to improve efficiency.
• Transportation & Student Logistics: Assist in coordinating student arrival, dismissal, and transportation logistics to ensure smooth daily operations.
• Support School Culture & Initiatives: Contribute to the overall success of the school by fostering a welcoming and efficient environment that aligns with the school’s mission and values.

Qualifications:

• Bachelor’s degree in business administration, education, operations, or a related field (preferred).
• Experience in school administration, operations, or office management, preferably in an educational setting.
• Exceptional organizational and multitasking skills with attention to detail.
• Strong communication and interpersonal skills to collaborate with school leadership, staff, students, and families.
• Ability to manage student data, records, and enrollment processes with confidentiality and accuracy.
• Experience with purchasing, budgeting, and inventory management.
• Proficiency in using office software, student information systems, and technology platforms.
• Problem-solving mindset and ability to work in a fast-paced, dynamic school environment.
• Commitment to equity, inclusion, and supporting a positive school culture.

What We Offer:

Benefits:

• 401(k) match
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor’s Degree (Preferred)

Work Location:

• One location

Job Type: Full-time/ 12 month position

Salary: $63,000-83,000K based on experience and educational background.

Schedule:

• 8 hour shift

Work Location: In person

Competitive Salary and Benefits: AECI 1 Middle School offers a comprehensive compensation package, including health, dental, and retirement benefits.

Professional Growth: Opportunities for ongoing professional development and career advancement. Participation in a vibrant educational community with access to cutting-edge resources and training.

Supportive Environment: Work in a collaborative and supportive environment with dedicated educators and staff who share a commitment to excellence and innovation.

Impactful Work: Support the development of a new school and make a lasting impact on the community and the lives of our students. Opportunity to shape the future of education at AECI 1 Middle School.

How to Apply:

Interested candidates should submit the following documents:

• A detailed resume/CV
• Copies of relevant certifications
• Contact information for 2-3 professional references. One must be a former supervisor.

Please send your application materials to: careers@aecicharterhs.org

For more information about AECI 1 Middle School, please visit

Equal Opportunity Employer:

AECI Charter Schools Network & AECI 1 Middle School are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences.

We look forward to receiving your application and learning more about how you can contribute to the success of AECI 1 Middle School!

Job Type: Full-time

Pay: $63,000.00 - $83,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Bronx, NY 10451 (Required)

Ability to Relocate:

• Bronx, NY 10451: Relocate before starting work (Preferred)

Work Location: In person

Salary : $63,000 - $83,000