What are the responsibilities and job description for the Project Coordinator position at The Office of Experience?
Job Title
Project Coordinator
About OX
The Office of Experience (OX) is a full-service digital agency helping companies excel at every moment of interface they have with their customers. OX’s human-centered philosophy and multidisciplinary approach integrate strategy, design and technology to help organizations reinvent their business and rapidly bring new experiences, products and messages to market. In an era of unprecedented disruption, OX is built to transform.
Position Description
The Project Coordinator will work closely with other Project Managers to help ensure that projects are resourced, completed on time and budget to the satisfaction of the agency and clients. You will be responsible for various project tasks and for ensuring that they meet time and quality goals. As a Project Coordinator, you will be expected to manage small-scale projects with minimal supervision. The Project Coordinator reports directly to the Associate Director, Project Management.
Responsibilities & Duties
- Assist project manager and client strategy team in project planning and setup
- Participate in developing project documentation (i.e. kickoff deck, brief, trackers)
- Independently define and execute project tasks throughout the lifecycle
- Assist in creating and maintaining project timelines
- Perform internal tasks such as keeping track of freelancer timesheets, PTO documentation, and other operational tasks on a weekly basis
- Communicate hours and tasks budgeted to team members
- Schedule and attend internal meetings, and prepare and distribute meeting notes
- Maintain project status documentation and keep team informed on a weekly basis
- Escalate questions and issues to manager in a timely fashion
- Balance a sense of urgency with calm and confidence at all times
- Other duties as assigned by your manager
Required Experience
- 0-3 years of project management experience at a design, marketing, digital agency or similar creative environment
- Previous internship in project management or similar preferred
- Ability to multitask, working independently in a fast-paced environment
- Adept at time management to facilitate involvement in multiple projects
- Passion for organization and problem-solving
- Excellent oral and written communication skills
- Ability to take initiative and exemplify a “get it done” attitude - a demonstrated bias for action
- Proficiency with online collaboration tools (Google Drive or Microsoft 365), proficiency with Word and Excel, experience with project management software is a bonus
Location
Chicago / Hybrid
OX DE&I Statement
Know Better. Do Better. Be Better.
At The Office of Experience, we design experiences for people. All people. To ensure we deliver on that promise, we must widen the aperture of truth. That means having a diversity of voices at the table as we set out to create the most relevant and meaningful experiences possible. We are committed to hiring a diverse set of people, minds, experiences, and perspectives. We are committed to creating an equitable environment to ensure all our people have the support and opportunity they need to succeed. And we are committed to fostering an inclusive organization built on a foundation of trust as we create a culture that is fearless, collaborative, and embraces life.
