What are the responsibilities and job description for the Assistant to the Chair position at The Ohio State University Wexner Medical Center?
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Assistant to the Chair
Department
Medicine | Family Medicine
Job Description
Office Administrative Associate in the Department of Family Medicine serves as Assistant to Chair; provides comprehensive support, expertise and coordination of administrative functions; utilizes considerable discretion and judgment in handling actions on behalf of Chair and determining appropriate disposition of matters; confers with Chair daily to set priorities and ensure deadlines are met; serves as a primary point of contact and liaison to leadership offices as well as high level officials from granting/outside agencies, department heads, faculty and other constituencies on a broad range of organizational issues; resolves problems as needed; conveys directives/sensitive information; maintains Chairs calendar and proactively manages the distribution/flow of information in the office and Chair schedule by identifying issues to be addressed directly by the Chair; schedules meetings, prepares and distributes agendas and other appropriate materials for meetings; ensures Chair is properly prepared with necessary paperwork and backup materials for meetings, speeches and other contacts with internal and external constituencies; maintains communication with Chair when he/she is off campus regarding calls, correspondence and department related matters; reports disposition and/or delegation of said matters as appropriate and, when necessary, ensures timely response to pertinent issues; organizes and facilitates special events; takes a leadership role to ensure the meetings flow smoothly; arranges complex and detailed national and international travel plans and itineraries; supports research activities of Chair; processes requests and requisitions requiring Chairs approval.
Minimum Education Required
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred.
Required Qualifications
2 years of relevant experience required. 4-6 years of relevant experience preferred. Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.
Additional Information
Also supports the Department Administrator/takes on other duties as assigned.
Location:
Northwood-High Building (0357)
Position Type
Regular
Scheduled Hours
40
Shift
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The Ohio State University is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.
Applicants are encouraged to complete and submit the Equal Employment Identification form.
Current Employees And Students
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome To The Ohio State University's Career Site. We Invite You To Apply To Positions Of Interest. In Order To Ensure Your Application Is Complete, You Must Complete The Following
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Assistant to the Chair
Department
Medicine | Family Medicine
Job Description
Office Administrative Associate in the Department of Family Medicine serves as Assistant to Chair; provides comprehensive support, expertise and coordination of administrative functions; utilizes considerable discretion and judgment in handling actions on behalf of Chair and determining appropriate disposition of matters; confers with Chair daily to set priorities and ensure deadlines are met; serves as a primary point of contact and liaison to leadership offices as well as high level officials from granting/outside agencies, department heads, faculty and other constituencies on a broad range of organizational issues; resolves problems as needed; conveys directives/sensitive information; maintains Chairs calendar and proactively manages the distribution/flow of information in the office and Chair schedule by identifying issues to be addressed directly by the Chair; schedules meetings, prepares and distributes agendas and other appropriate materials for meetings; ensures Chair is properly prepared with necessary paperwork and backup materials for meetings, speeches and other contacts with internal and external constituencies; maintains communication with Chair when he/she is off campus regarding calls, correspondence and department related matters; reports disposition and/or delegation of said matters as appropriate and, when necessary, ensures timely response to pertinent issues; organizes and facilitates special events; takes a leadership role to ensure the meetings flow smoothly; arranges complex and detailed national and international travel plans and itineraries; supports research activities of Chair; processes requests and requisitions requiring Chairs approval.
Minimum Education Required
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred.
Required Qualifications
2 years of relevant experience required. 4-6 years of relevant experience preferred. Requires successful completion of a background check. Selected candidate may be requested to complete a pre-employment physical including a drug screen.
Additional Information
Also supports the Department Administrator/takes on other duties as assigned.
Location:
Northwood-High Building (0357)
Position Type
Regular
Scheduled Hours
40
Shift
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The Ohio State University is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.
Applicants are encouraged to complete and submit the Equal Employment Identification form.
