What are the responsibilities and job description for the Administrative Assistant III - Department of Neurological Surgery position at The Ohio State University?
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Job Title: Administrative Assistant III - Department of Neurological Surgery Department: Medicine | Neurological Surgery Job Description Summary FUNCTION Business Planning and Operations is responsible for the strategic planning, analysis and ongoing operations of colleges and units. Reporting and analytics support is provided to inform strategic planning and business operations; project management support is provided as a means of executing on the strategic plan. Additionally, administrative assistance and office services provides administrative support to executives, managers, and departments such as clerical support, office, mail and copy center services. SUB-FUNCTION Administrative Assistance is responsible for providing administrative support within the organization. Exercises tact and diplomacy with confidential information. Uses word processing, presentation, and spreadsheet software to draft correspondence, presentations, agendas, reports and other materials. May operate multi-line phone system, organize meeting rooms, direct visitors, book transportation, or support the faculty recruitment process. May draft responses to inquiries and screen incoming calls, visitors, mail, and email. Maintains electronic and paper filing systems. Supports leaders with business travel needs, expense reports, payables submissions, calendaring and meeting arrangements. CAREER BAND Individual Contributor - Technical - Work is primarily achieved through individual efforts or by participation on functional or project teams. May coordinate, influence, or review the work of others. May be the primary owner/authority on a given program or process. Performs work of technical (i.e. skilled trade), operational, or administrative nature. Work is performed within clearly established guidelines and procedures. Execution of work is dependent on guidance and decisions made by others. At Lead level may coordinate and review day-to-day work of others. Typically does not require a university degree but post secondary education or training may be useful or required. CAREER LEVEL Advanced technical or operational experience. Leverages technical and operational knowledge to accomplish objectives. Broad knowledge of processes and/or tools required in the team or department through on-the-job training and/or certification or vocational training. May provide assistance and training for less experienced colleagues. Anticipates, recognizes and solves routine issues that occur within the team, department, or customers without supervisory approval. Provides solutions to unusual or less-frequent issues and questions. Routine work does not require instruction or support and new activities or special projects require only general instruction. Evaluates and selects solutions based on established options, procedures, and precedent. Routinely interacts with members of immediate work team and other teams. Communicates matters of escalated importance. Uses diplomacy and tact to convey sensitive information. MINIMUM REQUIRED QUALIFICATIONS High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred. Additional Information: Intended Candidate Zach Wilson Location: Doan Hall (0089) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions. The university is an equal opportunity employer, including veterans and disability. Each day, Buckeyes across the state and around the world make a lasting impact. The Ohio State University sets the stage for academic achievement and innovation. It's where friendships are forged, tradition is brought to life and a better global community is built. Our mission is as clear today as it was 150 years ago: to illuminate a pathway to education, research and health care that creates vibrant futures. Faculty and staff build the incomparable Buckeye spirit through collaboration, a strong sense of community and an unwavering commitment to excellence. Our strength comes from our ability to bring out the best in people and learn from Buckeyes of all backgrounds, passions and talents. Ohio State is a dynamic community where opportunity thrives and individuals transform themselves and their world. Positions are available in countless fields and specialties. Ohio State is a top-20 public university, and its Ohio State Wexner Medical Center is one of America’s leading academic health centers and recently ranked No. 4 on Forbes’ list of best U.S. employers for diversity. Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions. Become a Buckeye and contribute to an incredible legacy that serves to guide our future and shape a better tomorrow.
