Financial Operations Specialist 1

Financial Operations Specialist 1 – CFAES Central Finance

Reporting to Fiscal Officer 2 in CFAES Central Finance Operations, the Financial Operations Specialist 1 (Fiscal Officer) supports a full range of financial-based transactions for various CFAES Operations and Wooster Campus Cost Centers. Transaction initiation of journal entries, payroll costing, accounting adjustments, internal and external billing, and fund transfers. Responsible for review and approval, via the cost center manager role, of various Workday procurement and payroll transactions for Wooster Campus Units including Employee and Grad Student Housing, Wooster Library, Molecular and Cellular Imaging Center (MCIC), and Service Testing and Research Laboratory (STAR Lab). Approvals include pcard expense reports, travel reimbursements, spend authorizations, purchase requisitions, and miscellaneous payments, ensuring all University and College Policies and procedures are followed. This position has the ability and responsibility to push back transactions to faculty and staff that do not meet guidelines using diplomacy and tact. In addition, this position provides primary procurement and fiscal support for Wooster Facility Operations and Wooster Equine including Workday procurement entry, supplier maintenance, invoice payments and follow-up, tracking blanket purchase order spend, and purchase order clean-up. On a monthly basis, invoices both Internal and External Customers, assists with monthly Financial Reconciliation and prepares monthly financial reports for assigned units. Serves as a P-Card Manager and ensures financial transaction supporting documentation is organized and maintained according to university record retention guidelines. Assists with Annual Asset Management Process and training of department staff and faculty through virtual TEAMS sessions. Responsible for recognizing and solving routine issues within the CFAES Central Financial processes without direct supervisory oversight. Recommend and implement changes to business processes to allow for enhanced efficiency. Serves as key fiscal point of contact for faculty, staff and students and provides a high-level of service to all customers. Participates in special projects and work groups; other duties as assigned.

Position located in Wooster, OH.

MINIMUM REQUIRED QUALIFICATIONS
Bachelor's degree or equivalent experience. 0 years of relevant experience required.

Duty Description

30%

Initiate journal entries, payroll costing, and fund transfers for assigned units. Review and approve procurement and spend authorizations with the Cost Center Manager role for assigned units. Responsible for oversight and maintenance of financial and operation processing environment to ensure adherence to established internal control structures including segregation of duties in the processing of all financial transactions, appropriate mandatory approvals, and reconciliations.

30%

Initiate Monthly Internal and External Billing for assigned units along with Accounts Receivable Reconciliation. Assist with Monthly Financial Reporting and Reconciliation Process.

30%

Primary procurement and fiscal support for assigned units including Workday procurement entry, supplier maintenance, invoice payments, accounts payable follow-up, match exception investigation, and purchase order clean-up.

10%

Provides direction to key personnel within assigned units to allow effective purchasing and Pcard use in accordance with University Policy and other duties as assigned.

This job profile is a Financial Operations Specialist 1 (S1 level) position on the career roadmap.

The salary paid to an individual will vary based on multiple factors, including but not limit to, education, years of experience, internal equity, etc.