Human Resource Generalist

Job Summary: ODG's HR Generalist supports a wide range of HR activities, with a concentration on talent acquisition and benefits administration. They will be the main point of contact for Old Dominion Group’s recruitment strategy, working closely with hiring managers and candidates to ensure a smooth and efficient recruitment and onboarding experience. Other duties include assisting employees with benefits enrollment and questions, verifying insurance billing, maintaining employee databases and files, and ensuring compliance with required benefit notices. 

Ideal candidates will have an Associate’s degree and at least 3 years of HR-related experience, preferably as a generalist, be bilingual in English and Spanish, and have experience in the construction industry.  

Successful candidates will be able to be an ambassador for structured processes, while remaining flexible to address challenges to progress, and work quickly on day-to-day items that require attention. Experience with implementing and updating HRMs and ERPs is also preferred.  

This is an in-office position with occasional overnight travel.

Major Duties and Responsibilities:
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit. 

Talent Acquisition

• Work with HR Director to plan recruitment strategy and lead the execution of that strategy.
• Partner with hiring managers to understand skills and competencies required for openings, create job descriptions, post openings, review resumes, screen candidates, refer qualified candidates, coordinate interviews, create offer letters, and own the onboarding process from pre-employment screenings to conducting new hire orientation.
• Identify position-specific strategies for recruiting and onboarding the best talent.
• Coordinate and participate in job fairs and other recruitment events.
• Promote positions, with the assistance of the Marketing/Communications Department, across job boards and social media.
• Identify and develop training and resources for the hiring team.
• Ensure compliance with company policies and legal requirements related to hiring.
• Create and report on recruitment metrics to HR Director and executive leadership.

Benefit Administration

• Assist with the administration of benefits programs, including group health, health savings accounts, dental and vision, supplemental insurance, group life, 401(k), wellness benefits, and leave administration.
• Coordinates new hire enrollment, open enrollment, billing reconciliations, and employee inquiries.
• Review benefits with employees and process enrollment, cancellation, and changes. Make appropriate changes to deductions in payroll system. Follow broker and vendor workflow requirements and serve as the point of contact for COBRA administration.
• Assist employees with health, dental, life and other related benefit claims.
• Prepare and facilitate meetings and learning materials designed to help employees obtain information and understand company benefits and other related incentive programs. Ensure distribution of required employee notices.
• Manage leave programs such as FMLA, disability, maternity, and unpaid leaves of absence ensuring equitable treatment of employees.
• Serve as primary contact for ADA accommodations. Work with HR Director and other stakeholders to identify, communicate, and document accommodations.

 Other HR Duties

• Manage the offboarding process for departing employees including conducting exit interviews, sending separation letters and required state notices, working with vendors, managers and other departments to collect company assets, deactivate applicable accounts, and update system/records.
• Coordinate the performance management process to ensure effectiveness, compliance, and equity within the organization.
• Oversee, organize, and complete, in a timely manner, all company or government reporting requirements (401(k) annual testing and audit, 5500, EEOC annual report).
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; and training and development. I think this bullet is duplicative– many of these tasks are listed above
• Assist in the development and implementation of policies and procedures; maintains HR processes and updates documentation as needed.
• Maintains compliance with federal, state, and local employment laws and regulations and recommended best practices. Reviews policies and practices for compliance.
• Assist with planning, coordinating, and facilitating training and other employee events.
• Ensure all employee records and files are current, organized, and compliant, and maintained in a manner that protects confidentiality and satisfies retention requirements. 
• Build, maintain, and apply a high level of HR knowledge applicable to the needs of the organization. 

Knowledge, Skills, and Abilities

• Must be able to occasionally travel overnight, as needed, for job fairs and other recruitment events, meetings, and visits to other branches.
• Demonstrated experience in the application of compliance policies and procedures.
• Solid understanding of employment laws and regulations.
• Working knowledge of all other aspects of HR.
• Excellent communication (written and verbal), interpersonal, and conflict resolution skills.
• Strong organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Enthusiastic, honest, reliable, and trustworthy.
• Ability to meet deadlines and manage time and priorities effectively.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with or the ability to quickly learn the organization’s HRIS and talent management and HR systems.
• Must be an effective team player with a positive attitude
• Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
• Ability to interact with employees at all levels, employees, supervisors, vendors, and other stakeholders in a positive, constructive manner

Minimum Qualifications:

• Associates degree, or equivalent work experience.
• At least three (3) years of work experience within Human Resources, preferably as a HR generalist handling recruitment, employee relations, or compliance.
• Any similar combination of education and experience.
• Bilingual in Spanish and English.

Preferred Qualifications:

• Bachelor’s degree Human Resources, Business Administration, or related field required
• Construction industry experience.
• HR certification (SHRM, HRCI)

Physical Requirements include but are not limited to:

• Able to talk and hear, both in person, online/video and by phone.
• Able to use hands and fingers in a manner that allows for use of a keyboard and phone.
• Vision abilities required by this job include close vision.
• Able to lift & carry items up to 15 lbs.
• Able to work on a computer for extended periods of time. 

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