What are the responsibilities and job description for the Law Firm Office Manager position at The ONeil Search Group?
RESPONSIBILITIES include but are not limited to : Overseeing all of the day-to-day administrative operations of the office, including the oversight of the executive assistants, office management, and facilities teams.Managing the operations of the following functions : duplicating, mail, reception, catering, conference services, and supplies; negotiation and management of office equipment and vendor contracts.Formulating and implementing policies and procedures within the parameters of firm-wide policies and in consultation with the SF office partners and the Director of West Coast Strategy & Operations.Preparing the office’s annual budget (expense and capital) submissions to the firm in coordination with the SF office partners and Director of West Coast Strategy & Operations; preparing special reports as required.Regular contact with Accounting in the New York office, including but not limited to collaborating on billing, invoicing, and accounts receivable / payment processes.Overseeing all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; new office construction and renovations; build-out and lease administration.Maintaining the disaster recovery and business continuity plans of the SF office, including the coordination of emergency response plans with firm-wide procedures, updating and distributing weather-related and emergency information as needed, and regularly practicing emergency communication and response procedures.Developing and implementing efficient office workflows to enhance productivity and optimize resources; ensuring that office policies and procedures are followed and establishing new protocols when needed.Preparation of special reports on office operations / issues as required.Helping maintain high morale and a strong client service ethic within the office.#J-18808-Ljbffr
