What are the responsibilities and job description for the Legal Administrative Assistant position at The ONeil Search Group?
Get AI-powered advice on this job and more exclusive features.The DC office of a top global law firm is seeking an experienced Administrative Assistant to join their team!At least 5-7 years of secretarial experience in a law firm.RESPONSIBILITIES Provides phone coverage using judgment and discretion in screening calls, giving information and taking accurate messages;Effectively manages the diary, expense, Interaction and billing processes with attention to detail, and has a good understanding of Finance and client requirements;Proactively follows up with various departments and handles problems and inquiries on behalf of Partners and Associates;Manages email, calendar and related communications;Schedules meetings and sends meeting invitations accordingly;Handles tasks associated with document production and distribution;Maintains and organizes files;Handles personal matters for attorneys, as requested;Proactively offers assistance and provides seamless and consistent backup support to the secretarial team, as well as Conference Services, as needed;Partners with Conferences Services to provide support for client and Firm meetings;Greets and announces clients with a welcoming demeanor and escorts them to their destination;Assists with special projects, events, and orders catering for meetings;Performs other duties, as assigned.QUALIFICATIONS High School Diploma required;At least 5-7 years of secretarial experience in a service industry firm;Proficiency in Microsoft Word, Excel, Outlook, iManage, Chrome River, Intapp, Workshare Compare, and ability to learn and adapt to Firm document style and procedures; Interaction and 3E a plus;Excellent interpersonal and communications skills, both written and verbal;Ability to work well under pressure and maintain composure in all circumstances;Ability to acknowledge assignments, follow instructions, seek clarification as needed and keep attorneys informed of work status and any delays;Ability to complete work promptly and efficiently;Strong initiative, anticipation of work needs and ability to prepare and respond appropriately;Dependability, flexibility and willingness to assist others;Ability to work overtime, as needed, sometimes without notice.Seniority level Not ApplicableEmployment type Full-timeJob function AdministrativeIndustries Law Practice and Legal Services#J-18808-Ljbffr
