Staffing Assistant

POSITION SUMMARY:

The Onin Group is a privately held, national, staffing group comprised of Onin Staffing, Focus IT, Excelsior Staffing, A3 Solutions, and Momentum Capital Funding. We are among the top two percent of domestic staffing companies in sales volume and feature the most sophisticated staffing industry technology and hiring practices available today. In spite of our size, we have maintained the highly personalized service, lean management structure and partnership mindset indicative of a smaller, less bureaucratic company.

The nin Groups core purpose is to Create Opportunity and Empower People. You deserve a company that is committed to providing a great culture, excellent learning and development opportunities, and an opportunity to thrive. As a Best Places to Work company, we are committed to providing you with industry-leading rewards and perks.

• A comprehensive Total Rewards Program including; medical, dental, and vision insurance, 401(k) Savings Plan, health and wellness program, lifelong learning plans, student loan repayment, and more!

At nin, we are committed to providing our teammates with opportunities to work with premier light industrial and manufacturing clients in each local area. You will serve your local community by connecting teammates with job opportunities at companies across the city.

Our Staffing Assistants provide essential administrative and candidate support, managing applications through technology platforms and maintaining personnel files. They assist with onboarding, coordinate recruiting events, and ensure a welcoming office environment. We are seeking candidates with strong organizational skills, excellent communication, and the ability to handle various administrative tasks efficiently. This role is an entry level position at an Onin Staffing branch. We are seeking an individual new to or interested in the staffing industry.

ESSENTIAL FUNCTIONS:

Administrative Support:

• Perform general administrative tasks such as printing, copying, scanning, and faxing documents.
• Manage all applications efficiently through designated technology platforms.
• Create and maintain personnel files for new teammates, ensuring accuracy and compliance with company policies.
• Assist with the onboarding process, including new hire paperwork and I-9 verification.
• Coordinate onsite recruiting events or open houses, ensuring smooth logistics and candidate engagement.
• Any other duties assigned by Management.

Candidate Support and Communication:

• Welcome all visitors and job applicants into the office, providing a professional and welcoming atmosphere.
• Answer incoming calls and respond to inquiries from candidates and visitors.
• Follow up and communicate frequently with candidates regarding application statuses and stages of the hiring process.

Pre-Employment Processes:

• Conduct pre-employment processes for new hires, including contacting and interviewing applicants, and facilitating background checks, physicals, and drug screens.
• Communicate details of new hire orientation and ensure all necessary preparations are completed.

Physical Requirements:

• Proficient use of office equipment such as computers, phones, and other communication devices.
• Ability to sit or stand for extended periods during meetings, presentations, and desk work.
• Ability to read and analyze written information and data on a computer screen.
• Ability to speak clearly and listen attentively during in-person meetings, phone calls, and virtual conferences.
• Occasionally required to carry and lift materials such as laptops, presentation equipment, and promotional materials, typically up to 50 pounds.

PREFERRED SKILLS & ABILITIES:

Experience:

• 1-2 years of experience in a dynamic, fast-paced environment such as staffing, customer service, restaurant, retail, or similar.

Education:

• High school diploma or equivalent.

Skills & Abilities:

• Bilingual (English and Spanish)
• The willingness and ability to learn.
• Desire to help people.
• Excellent verbal and written communication skills for client & candidate interaction, both in person and over the phone.
• Social adaptability.
• Ability to develop and maintain long-lasting relationships.
• Strong interpersonal communication and influencing skills with the ability to build and maintain strong client and candidate relationships.
• Ability to effectively present information and respond to questions from managers, clients, candidates, and the general public.
• Strong customer service skills, with the ability to handle customer complaints and resolve issues.
• Highly organized, with the ability to multitask and prioritize tasks effectively.
• Willingness to adapt to changing market conditions and client needs.
• Ability to read client orders and procedures.
• Ability to leverage recruiting methods to proactively drive candidates to the office.
• Strong analytical and problem-solving skills, with the ability to use data to make informed decisions, take direction, and execute a plan.
• Agility to leverage all processes and technology tools productively.
• Proficient in Microsoft Office Suite, G Suite, and other relevant software applications.
• Strong understanding of the light industrial sector (manufacturing, warehousing, logistics).
• Familiarity with employment laws and regulations in the staffing industry.

ADDITIONAL RESPONSIBILITIES:

BENEFITS:

Every nin job comes with our amazing Oninite Total Rewards program, designed to give you the tools you need to protect your health, your money and the people and things you care about. Tools like:

• Employee Stock Option Plan (ESOP)
• Commission Structure
• Competitive Bonuses
• Vacation and Holiday Pay
• 401(k) Retirement Plan with 3% match
• Health Savings Account (HSA)
• Tuition Reimbursement
• Medical Insurance
• Life Insurance Included
• Vision Insurance Included
• Dental Insurance Included
• RelyMD Telemedicine
• Free Counseling Services
• Dependent Care (FSA)
• Free Legal Services
• Employee Discount Program
• And more

At The nin Group, we acknowledge that people come with a wealth of experience beyond just the technical aptitude required of a job. If your experience is related to the duties and responsibilities listed, please consider applying. Diversity of experience and skills combined with passion and drive are the keys to becoming an outstanding nin Intrapreneur; therefore, we encourage people from all backgrounds to apply for our positions.