Office Manager/Marketing Coordinator/Assistant

Office Manager/Marketing Coordinator/Assistant

Newport Beach, CA

$75,000 - $80,000

Full-time

In-office (not remotely)

Health and dental insurance

We are seeking an Office Manager/Marketing Coordinator/Assistant to join our team at a luxury real estate brokerage in Newport Beach. This person must be highly educated and have considerable experience in marketing, and must also possess an ability to multitask.

Marketing Coordinator Responsibilities:

• Conceive, create, and distribute marketing campaigns and materials for agents in both the LA and OC offices (45 agents), including:
• Property and agent brochures

• Postcards and other mailing materials
• Door-knocking materials
• Listing presentations
• E-mail blasts for listings, sales, and other topics
• Create materials for social media outlets
• Ad and cover creation for print publications such as The MLS Magazine, The Hollywood Reporter, OC Business Journal, LA Times, etc.
• Invitations to events for both digital and print distribution

• Liaise with print shops, distributors, etc.
• Aid publishing company for brokerage’s magazine in the creation and distribution of the magazine, including writing articles and revising proofs
• Write copy for diverse purposes, mainly property descriptions
• Liaise with web design team for any other changes/additions needed on the website
• Order brokerage swag (t-shirts, hats, candles, coffee mugs, wine)
• Video editing as needed, mainly for YouTube channel or other social media outlets
• Work with Cabo office team for any needs, including marketing and management

Assistant Responsibilities:

• Track listings (sold, active, upcoming) for OC office, including price, commissions received, commissions paid out, closing dates, and receipt of disclosures
• Draft purchase contracts, addendums, and disclosures
• Coordinate home inspections for properties
• Create and manage listings on the MLS/CRMLS for brokers
• File and track listing and purchase contracts, escrow files, and other disclosures for each of the listings at the OC office
• Write commission checks to agents
• Schedule and conduct showings for agents and prospective buyers (including weekends)
• Sitting open houses as needed (including weekends)
• Setup installation and removal of “for sale” signs for OC office agents
• Liaise as needed with photographers, floor plan sketch and 3D tour companies, stagers, brokerage app team, etc.
• Work with escrow and title companies securing all documentation needed
• Track office, listing, and agent expenses and secure reimbursements as needed
• Adding/removing/updating listings, sales, and agents to brokerage’s website
• Agent onboarding, including setting them up with corporate email, business cards, email signature, for sale and open house signs
• Liaise with the office maintenance team, including gardener, cleaning crew, and window washer
• Prepare materials and order catering for OC team meetings
• Work with accountant for business and personal tax filings
• Send out documents for signature as needed via DocuSign
• Submit applications for real estate awards and top agents lists
• Handle administrative needs of Executive, including travel plans, errands, and other personal matters
• Manage Executive's OC residential property portfolio, including scheduling maintenance, managing tenant issues and repairs, coordinating access with tenants, etc.
• Arrange conference calls and meetings as needed
• Maintain and order office supplies and schedule/hire techs for repairs as needed
• Coordinate for community events (e.g., CDM’s Xmas Walk)
• Assist Executive during personal loan application processes
• Liaise with brokerage and personal attorneys, accountants, bankers, etc.
• Other general assistant work

Qualifications:

• Must be highly educated, well-spoken, intelligent, hard-working, and possess a professional demeanor
• Ability to prioritize and multitask
• Strong attention to detail
• Proficient in Photoshop and InDesign
• Previous experience as an executive assistant preferred
• Relevant experience creating marketing materials/campaigns required
• Real estate knowledge strongly preferred
• College degree required. Graduate degree preferred
• Must be available on the weekends
• Must own a reliable car
• Must live near OC office or be willing to relocate at own expense

We are a professional real estate brokerage serving buyers and sellers of luxury property in Los Angeles and Orange County. With more than $1B in total sales and $300 million in active listings, the firm closes over one hundred deals annually and has brokered many of the City’s largest residential sales, including numerous record-breaking transactions. With unrivaled experience and market knowledge, we are the preeminent brokerage in the Hollywood Hills and Sunset Strip, while doing tremendous business throughout Beverly Hills, West Hollywood, Bel Air, Malibu, and beyond.

Job Type: Full-time

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Corona del Mar, CA 92625: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Office experience: 2 years (Required)
• Marketing: 1 year (Preferred)
• Business intelligence: 1 year (Required)

Work Location: One location