Administrative Assistant - Construction

Job Description
We are an established, family-owned construction company seeking a full-time Administrative Assistant for a permanent, seasonal position based in Plymouth, MN.

Job Summary:
We are looking for a customer-focused individual who excels in a fast-paced,
detail-oriented environment. The ideal candidate will communicate in a friendly
and professional manner while supporting our team with administrative
expertise.

Responsibilities:

· Answer and direct phone calls in a professional manner

· Maintain organized electronic and physical filing systems

· Update and manage customer information in our CRM system

· Prepare and edit documents, including emails, reports, and correspondence

· Schedule appointments, follow-up meetings, and manage calendars

· Perform data entry for customer records

· Assemble sales packets for estimators

· Provide support to sales staff

· Assist with project scheduling

· Submit permit applications to relevant authorities

· Communicate with customers regarding project updates or inquiries

· Support customer invoicing and enter vendor invoices

· Assist the Office Manager, Sales Staff, and Owners with additional administrative tasks as needed

Skills Needed:

· High school diploma required (college graduate or current student preferred)

· Excellent written and verbal communication skills

· Exceptional customer service abilities

· Proficiency with Microsoft Word, Excel, and Google Business Apps; experience with CRM software and QuickBooks Online preferred

· Familiarity with the construction industry is a plus, but not required

Requirements:

· Independent, self-starter with strong organizational skills

· Detail-oriented with excellent problem-solving abilities

· Responsible, flexible, and adaptable to changing priorities

· Eager to learn with a positive, “can-do” attitude

· Dependable and reliable

Job Details:

· Job Type: Full-time, permanent seasonal position

· Pay: $20.00 - $25.00 per hour

· Benefits: Health insurance, paid time off

· Start Date: Immediate opening

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift

Work Location: In person

Salary : $20 - $25