Project Coordinator

Job Summary 

The Project Coordinator provides essential administrative and operational support to the Senior Project Manager, ensuring the smooth execution of daily tasks and responsibilities. Acting as a junior-level office manager, this role focuses on gathering critical information for daily meetings and status reports, maintaining site needs, and handling basic administrative tasks. This position is ideal for a detail-oriented individual who is highly organized and eager to support project operations effectively. 

Key Responsibilities 

• Gather and organize information required for daily meetings and status reports. 

• Prepare concise summaries, agendas, and meeting notes for the Senior Project Manager. 

• Ensure timely follow-up on action items from meetings. 

• Oversee site needs, including ensuring resources like water and office supplies are adequately stocked. 

• Monitor site conditions and escalate any issues to the Senior Project Manager. 

• Act as a liaison between the site team and Senior Project Manager for updates and requirements. 

• Manage and prioritize the Senior PM’s daily schedule. 

• Handle basic office management duties, such as coordinating deliveries, maintaining records, and organizing workspaces. 

• Assist with email correspondence and basic document preparation. 

• Facilitate communication among team members and external stakeholders. 

• Support the Senior PM in tracking project milestones and ensuring deliverables are on schedule. 

• Provide general assistance to other team members as needed. 

Qualifications 

• High school diploma or equivalent required; some college coursework preferred. 

• 1–3 years of administrative, office management, or project coordination experience. 

• Strong organizational and multitasking abilities. 

• Excellent verbal and written communication skills. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). 

• Ability to work independently and proactively address tasks.