What are the responsibilities and job description for the Construction Payables Coordinator/Administrator position at The Pacific Companies?
We are seeking a Construction Payables Coordinator/Administrator to work in the Eagle, ID area. This position is a high-volume Accounts Payable/Admin for Site Services Payments on roughly 45 construction projects. Fast paced, multiple deadlines, assisting a team. Must be highly organized, attentive to detail with an aptitude for numbers and understanding invoices. Must be able to work autonomously, managing deadlines and check runs, while creating and enhancing current processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsibilities include, but are not limited to:
QUALIFICATIONS:
ESSENTIAL DUTIES AND RESPONSIBILITIES
Responsibilities include, but are not limited to:
- Ownership of a Construction A/P email account, receiving roughly 1,000 emails/month.
- Filing and maintaining paystubs and back-up invoices.
- Print, cost code, sort invoices accordingly on approximately 45 projects under construction. An organized thought process is required due to the volume and number of projects. Must be able to create an organized system for oneself.
- Responsible for payment of site services invoices on all construction projects (i.e. job trailer, sanitation, trash, temp labor, etc.). Requires comparing invoice to purchase/work order, coordinating with internal staff for approval, monitoring costs, etc.
- Answer and research payment inquiries.
- Assist the Construction Payable Managers:
- With Subcontractor Payment Applications, organization, and tracking of pre-liens.
- Some administrative duties including data entry, creating folders, saving files in shared folders, etc.
QUALIFICATIONS:
- A background with a general contractor and/or with multifamily housing is beneficial, but not required.
- Accounts Payable experience preferred but not required. Must be able to demonstrate accomplishment, competency, organized thought, and willingness to learn.
- Ability to manage multiple commitments, calendar, and deadlines.
