What are the responsibilities and job description for the Administrative Specialist position at The Paramount Group?
Job Description: Accounting & Payroll Coordinator
Position Overview
We are seeking a detail-oriented and proactive Administrative Specialist to join our growing team. This role will involve managing daily accounting, payroll, and HR-related transactions, maintaining accurate records, and assisting with reporting tasks. The Administrative Specialist plays a vital part in ensuring the accuracy and efficiency of our operations.
Key Responsibilities
- Accounting Tasks
- Process daily customer payments.
- Send daily and weekly customer invoices, along with monthly statements.
- Generate daily, weekly, and monthly sales reports.
- Maintain electronic records of guest receipts.
- Payroll Tasks
- Assist the Manager with weekly payroll processing.
- Human Resources Tasks
- Organize and maintain HR documents electronically.
- Audit employee certifications and follow up on renewals.
- Support the Manager with onboarding new hires.
Qualifications
- Education: Associate or bachelor’s degree, or coursework in administration.
- Experience: 2 years in an administrative role, preferably in the hospitality industry (e.g., off-premise catering, restaurant).
- Skills:
- Proficient in QuickBooks (Desktop Version).
- Expertise in Microsoft applications, especially Excel.
- Familiarity with Paylocity, Toast POS, Tripleseat, and/or Caterease is a plus.
- Bilingual in English and Spanish is preferred.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to identify and resolve discrepancies effectively.
Working Conditions
- This is an office-based position (not remote).
What We Offer
- Competitive salary and a comprehensive benefits package.
- Opportunities for professional growth and development.
- A supportive and collaborative work environment.
- Daily family meal included
- Health insurance - medical, dental, vision, life, disability
- 401K, FSA
Salary : $60,000 - $65,000