What are the responsibilities and job description for the Personal Assistant position at The Park at 14th?
About The Park at 14th
The Park at 14th is a vibrant, upscale casual restaurant known for its exceptional food, craft cocktails, and lively atmosphere. We are committed to providing our guests with an unforgettable dining experience through impeccable service and a warm, welcoming ambiance.
Job Description:
We are seeking a highly organized, proactive, and resourceful Personal Assistant to support our leadership team in both professional and occasional personal matters. This individual will play a key role in managing schedules, coordinating travel, overseeing administrative tasks, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, discreet, and able to juggle multiple priorities with grace and efficiency.
Key Responsibilities
Executive & Administrative Support
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Manage calendars, schedule appointments, and coordinate meetings for the leadership team.
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Handle travel arrangements including flights, hotels, transportation, and itineraries.
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Screen and respond to emails, calls, and correspondence on behalf of executives.
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Prepare and format professional documents, reports, and presentations.
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Serve as a liaison between executives and internal/external stakeholders.
Project & Task Coordination
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Support the planning and execution of projects, ensuring deadlines and deliverables are met.
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Track project progress, update documentation, and follow up with team members as needed.
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Assist with event planning, meeting logistics, and other operational initiatives.
Financial & Office Admin
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Process reimbursements, manage expense reports, and assist with budgeting tasks.
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Assist in invoice tracking, payroll coordination, and purchase order preparation.
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Maintain well-organized filing systems, both digital and physical.
Office & Team Support
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Monitor office supplies and handle procurement as needed.
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Assist in onboarding new hires and maintaining employee records.
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Support HR-related tasks such as scheduling interviews and posting job listings.
Personal Errands
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Occasionally assist with personal scheduling, errands, or travel for executives.
Qualifications
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High school diploma required; Associate’s or Bachelor’s degree preferred.
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Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
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Exceptional organizational, communication, and multitasking skills.
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Proficiency in Microsoft Office Suite and Google Workspace.
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Trustworthy, professional, and able to handle confidential information with discretion.
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Strong problem-solving skills and a self-starter attitude.
