Administrative Coordinator

Company Conformance Statements

In the performance of their respective tasks and duties all employees are expected to conform to the following:

· Perform quality work within deadlines with or without direct supervision.

· Interact professionally with other employees, customers and suppliers.

· Work effectively as a team contributor on all assignments.

· Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Position Description

The Administrative Coordinator provides administrative support to the Executive Director and performs overall office management responsibilities. Develops and maintains effective working relationships with ED and staff. Provides support to the Board of Directors (BOD) and BOD Committees. Assists with TPP programs.

Responsibilities

· Administrative support to the ED including calendar management, correspondence, invitations, expense reports, personnel status updates, travel, etc.

· Performs Office Management duties, to include maintaining staffing calendar; staff meetings; responsible for ensuring office coverage.

· Provides administrative support to Board of Directors; maintains board meeting schedule, prepares agendas and meeting materials, tracks attendance, takes and prepares meeting minutes. Maintains historical information related to BOD, bylaws and amendments. Supports BOD committees as needed.

· Receives office visitors and telephone callers, answers general questions, and makes referrals to appropriate staff when necessary.

· Responsible for external “service” contract with outside vendors; maintenance calls, routine service, reordering of copier and printer supplies, assisting staff with parts replacement and technical issues.

· Assists with TPP Virtual/In-Person programs as needed.

· Assist with Program reporting through NEON CRM, WebEx, or other content management platforms.

· Prepares check requests.

· Receives and tracks correspondence and reports related to TPP activities and community participation and impact – such as SMCPS, CSM, etc.

· Manage TPP membership accounts and membership enrollment process with accounting staff to ensure accuracy of database and membership status.

· Other duties as assigned.

Qualifications

Associate degree/four (4) years’ administrative experience preferred. Position requires proficiency with Microsoft office tools (MS Excel, MS Word & PowerPoint).

Special Position Requirements

Incumbent will be exposed to sensitive personnel and operational information and must exercise the highest level of discretion. Must be willing to adjust work hours as needed to support ED and program events. Demonstrated ability to effectively communicate with other staff members to coordinate schedules and to maintain effective working relationships. Must possess ability to make decisions and exercise proper judgment in matters pertaining to TPP. Local travel may be required. *Previous experience with government, military, industry, desired.

Work Environment

The majority of the position will be performed in an office environment requiring the employee to communicate through email, phone, and in-person with co-workers, members, clients, etc. The noise level in the work environment is usually low to moderate. This position requires sitting at a desk for long periods of time with occasional periods of standing and walking at events. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TPP is an EEO Employer.

Salary to be determined based on credentials and experience. Salary range $38 - $42k annually.

To Apply

Send resume and application to Michelle Reloba, Director of Operations, via email at michelle.reloba@paxpartnership.org

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $38,000 - $42,000